FirstService Residential ยท 1 day ago
Accounting Administrator
Scottsdale, AZ
Full-time
Onsite
Entry Level
$21/hr - $22/hr
2+ years expFirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada. As the Accounting Administrator, you will support day-to-day accounting operations focusing on utility account management, tax compliance, and audit support, while ensuring accurate financial administration and regulatory compliance.
Property ManagementReal Estate
Responsibilities
Utility Account Management
Transition utility accounts from developers to associations and onboard new utility accounts following acquisitions
Maintain and update utility account credentials, banking information, and mailing addresses
Manage ongoing utility account administration across assigned associations
Coordinate the setup of new utility services and manage utility shutoffs, including research and issue resolution
Respond to Banking Team inquiries related to unidentified or unusual utility charges
Monitor and manage the utility email inbox, address delinquent accounts, and escalate urgent notices to Community Management as needed
Organize, file, and maintain utility invoices and receipts; assist with utility coding and related inquiries from General Ledger and Community Management teams
Tax Compliance and Monitoring
Process federal and state tax payments and coordinate positive pay with the Banking Team
Manage tax receipts, filing extensions, and electronic tax filings for managers and accountants
Maintain audit and tax tracking spreadsheets and ensure proper documentation within property files
Respond to IRS and Arizona state tax notices and assist with managing tax engagement letters during tax season
Audit Support
Prepare and provide financial reports and supporting documentation to auditors
Coordinate with auditors regarding audited financial statements and related adjusting journal entries
Offboarding and Transitions
Prepare final billing statements for associations, process invoices, and facilitate payments through U.S. Bank
Coordinate bank account closures with the Banking Team
Generate and deliver financial reports to new management companies in partnership with the Transition team
Property Tax Administration
Sort, upload, and process property tax invoices to ensure timely payment
Qualification
Required
Strong attention to detail and high level of accuracy
Excellent organizational and time-management skills
Able to manage multiple deadlines and priorities
Clear written and verbal communication skills
Strong problem-solving and follow-up skills
Able to work collaboratively across departments
Comfortable handling confidential and sensitive financial information
Minimum of 2 years of accounting, finance, or administrative experience, preferably in property management, HOA, or real estate
Working knowledge of accounting processes and financial administration
Proficiency in Microsoft Excel and other Microsoft Office applications
Preferred
Experience with utility account management and invoice processing
Familiarity with tax compliance, audits, or property accounting
Benefits
10 company paid holidays
Paid volunteer time
Paid sick and vacation time
Medical, dental, vision
HSA and FSA
Company paid life insurance and Employee Assistance Plan
Supplemental life, disability, accident, critical illness, hospital indemnity
Identity theft, legal services
Pet insurance
401(k) with company match
Company
FirstService Residential
FirstService Residential is a real estate company that provides property management services.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
A
Amy Sanchez
President, Central & North Florida Markets
Katie Halfhill
Director of Business Development
Recent News
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