Prairie Mountain Health · 1 day ago
Administrative Assistant
Dauphin, PA
Full-time
Onsite
Mid Level
3+ years expPrairie Mountain Health is committed to delivering quality health services, and they are seeking an Administrative Assistant to support the Director/Regional Manager/Manager. The role involves managing schedules, supervising staff, and handling various administrative tasks while maintaining compliance with organizational policies.
Hospital & Health Care
Responsibilities
Manages Director/Regional Manager/Manager schedule; makes travel arrangements; monitors e-mails redirecting or responding as appropriate
Attends meetings, documents minutes of meetings and follows-up, as required
Maintains employee personnel files, if applicable; acts as a contact for employee questions; prepares letters of offer; completes appropriate documentation for benefit plans/LOA’s; ensures appropriate authorization for absences or schedule adjustments and records electronically or forwards documentation to scheduling
Develops and maintains central filing system for Director/Regional Manager/Manager, including management of records retention according to regional policies
Responds directly, redirects or brings to the attention of others, telephone and personal enquiries/complaints from programs and departments, community groups, agencies and citizens
Responds tactfully, screens and refers appropriately
Orientates, trains and coaches staff
Provides directions to staff as necessary
Facilitates a positive work environment through supporting an empowered model of decision-making
Demonstrates knowledge of communication principles and communicates respectfully with all staff, both individually and as a group, to promote efficient/effective functioning
Acts as a resource for staff regarding software applications within the program
Contributes to change processes through effective role modeling, support and delegation
Assists with ensuring compliance with the Prairie Mountain Health policies, professional standards, ethical practice and other regulations or standards as appropriate
Assesses complaint; and determines appropriate resolution
Follows-up and provides appropriate communication
Monitors and trends data
Develops master rotations
Problem solves related to vacant shifts and position
Leads vacation planning, including conducting meetings with staff
Develops Business Case/SBAR including research, analysis and providing recommendations
Monitors, analyzes and reports trends in concerns and complaints
Assists with planning, implementation and evaluation of new programs
Resolves complex issues within established policies and procedures and areas of expertise
Prepares of budget documentation
Monitors financial accounts and monthly financial statements
Processes financial transactions
Assists /leads the variance analysis and forecasting process for the program and submits the required reports to the Finance department
Prepares documentation for capital acquisition process including researching products and pricing, in consultation with Materiel’s Management as required
Approves spending within delegated authority and may include interaction with vendors
Ensures monthly statistical and management reports are completed and distributed as appropriate
In consultation with Human Resources, interprets Collective Agreement, including Doctors Manitoba, if applicable
Participate in staff recruitment efforts and processes
Performance Management; Attendance Management; Ability Assistance
Contributes to a healthy environment through Respectful Workplace Wellness initiatives/presentations etc
Participates as a member of the health care team
Adheres to established policies and procedures
Carries out activities in a self-directed, responsible manner, which reflects legal ethical and practice standards
Completes special projects as may be assigned by the respective Director/Manager
Other duties as assigned
Qualification
Required
Grade 12 education (MB Standards)
Graduate and/or certification from a recognized Business Administration Program
Three (3) years equivalent full-time experience in the last five years in an administrative, financial or relevant health related discipline
Other combinations of education and experience may be considered
Province of Manitoba Class 5 Drivers License and access to a personal vehicle to provide service within the Prairie Mountain Health
Proficiency with Microsoft programs (Outlook, Word, Excel, Access and PowerPoint), as well as Internet applications and other Information Technology
Demonstrated leadership and supervisory ability
Demonstrated ability in maintaining effective interpersonal working relationships required
Demonstrated critical thinking skills required
Demonstrated sound organizational skills, and the ability to work independently
Demonstrated written and oral communication skills
Demonstrated professional and personal commitment for professional development, lifelong learning and continuing education
Ability to prioritize in a changing environment
Ability to respect and promote a culturally diverse population
Ability to respect and promote confidentiality
Ability to perform the duties of the position on a regular basis
Company
Prairie Mountain Health
Whether you are starting out, or you are a seasoned professional, Prairie Mountain Health (PMH) has a variety of career opportunities to suit your unique goals and needs.
5001-10000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase