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Aspiranet · 3 days ago

Administrative Assistant II

Antioch, CA

Full-time

Onsite

Entry Level

$21/hr - $21/hr

2+ years exp

Aspiranet is one of California’s leading nonprofit organizations supporting children, youth, and families. They are seeking a detail-oriented and highly organized Administrative Assistant II / Scheduler to provide essential administrative and operational support, ensuring the program functions efficiently and effectively.

Child CareChildrenNon Profit

Hiring Manager

Alicia Ellington

Responsibilities

Schedule assessments and intakes

Maintain conference and meeting room calendars

Coordinate services and support program logistics

Provide general reception and operate a multi‑line phone system

Manage incoming and outgoing mail

Maintain office supply inventory and place orders

Ensure office spaces are clean, stocked, and welcoming

Enter assessment data and generate accurate database reports

Manage filing systems, scanning, copying, and annual archiving

Prepare meeting minutes, correspondence, and written summaries

Support onboarding/offboarding and ongoing HR administrative tasks

Prepare materials for monthly safety meetings

Perform periodic file audits and ensure compliance with documentation standards

Manage and reconcile petty cash

Process fiscal fund requests and vendor invoices

Serve as local technical support for agency equipment

Maintain confidentiality in compliance with HIPAA and agency policies

Demonstrate cultural sensitivity and professional boundaries

Represent Aspiranet with integrity and uphold agency values

Perform additional duties as assigned by the Core Program Director

Qualification

Microsoft Office SuiteClerical experienceWindows-based environmentStandard office equipmentOrganizational skills

Required

Minimum two years of experience in clerical or business office operations

Proficiency in Microsoft Office Suite (Outlook, Word, Excel)

Experience in a Windows‑based environment, including communication software

Strong organizational skills with the ability to prioritize multiple tasks

Ability to meet deadlines and manage workload independently

Competence with standard office equipment (copier/printer/scanner/fax, postage meter, etc.)

Meets all state-required employment conditions, including: DOJ fingerprint and Child Abuse Index clearance

TB/Health physical

Valid CA Driver's License and acceptable driving record (if driving is required)

Benefits

Competitive compensation, comprehensive benefits package, and a 403(b) retirement plan with employer matching.

Access to the free Aspiranet Employee Perks Program. Enjoy exclusive discounts on entertainment, travel, wellness, pet care, gym memberships, theme parks, and more

Flexible paid time off including 11 paid holidays, 10 vacation days, 10 sick leave days, two diversity days, and paid birthday time off.

Access to our employee assistance program including 24/7 crisis line; up to 6 counseling sessions per issue.

Training opportunities are available to support your ongoing development and career aspirations.

Collaborate in a supportive, inclusive, and mission-aligned culture.