New York State Department of State · 1 day ago
Special Assistant/Program Director - Vacancy ID# 206994
Albany, NY
Full-time
Hybrid
Mid, Senior Level
$94K/yr - $118K/yr
4+ years expThe New York State Department of State is seeking a Special Assistant/Program Director for DEIA programming and projects. This role involves managing the implementation of the Commissions’ work, coordinating commission activities, and assisting with programmatic research and public engagement.
Government Administration
Responsibilities
Coordinate required commission activities to facilitate successful seating of appointed members, and holding of public meetings, events, and other activities, as appropriate
Assist with programmatic research on history, arts, culture, and economic and social variables; monitor and analyze policy developments, identifying opportunities for commissions to engage or provide input; and prepare and present findings and materials to commission members
Provide data and technical assistance to commission members, as needed
Coordinate logistics for required public meetings, including securing physical space, setting up webcasting capabilities, coordinating public access to both in-person and virtual resources, and overseeing the conduct of meetings
Work with DOS Public Information Office staff on marketing and messaging of meetings, activities, and work products
Monitor public comments, questions and suggestions submitted via online feedback forms; answer questions and/or present to commission members, as needed; and formulate and present recommendations on commission direction and activities based on stakeholder feedback
Coordinate and oversee the completion and submission to the Governor and Legislature of required reports of activities, including accounting of received and expended funds, as well as findings and recommendations
Operationalize and implement commission report recommendations, including working with sister agencies, and DOS Fiscal Management and Executive Staff, to facilitate and support commission awarded grants to communities and nonprofit organizations for development of programs, and/or grants awarded to research and scholarly organizations to research, publish, or distribute relevant information
Lead agency-wide DEIA initiatives focused on the DOS expanding role in community engagement, public participation and service
Assist with developing and implementing DEIA programs and projects, including contribution to and attendance at Chamber-level meetings, external outreach activities, and events, and fostering strong relationships with sister-agencies and all DOS divisions on DEIA
Incorporate, coordinate, align and assist with planned and hosted DOS DEIA public and internal events and research
Use project management platforms, spreadsheets, and databases to organize information, track progress, and report on program metrics
Assist with special projects and assignments as may be assigned from time to time in relation to the Department’s and/or DEIA Office’s scope of work
Qualification
Required
Bachelor's Degree and four years of relevant specialized experience. One year must have been at a supervisory level
Knowledge of African American stakeholders, including cultural, historical, advocacy, academic, and community-based entities
Stakeholder relationship management and communications, project management, programmatic or scholarly research and report writing, cultural programming, event logistics, and meeting/workgroup facilitation
Education: Four years of specialized experience; Associate's degree and two years of specialized experience
Experience: J.D. or Master's degree may substitute for one year of specialized experience; Ph.D. may substitute for two years of specialized experience
Preferred
Exemplary command of skills in: report writing, graphic/online desktop design, project management and reporting, event coordination including interfacing with event logistics teams, other agency partners and marketing
High level ability to manage multiple projects with humility and openness to seek support and guidance
Practical experience navigating interpersonal conflict and team dynamics with a high level of readiness to improve
Must be willing to drive state vehicle throughout the state to ensure effective promotion and support of Commission programs and events
Company
New York State Department of State
One of the oldest and most diverse agencies in state government, works to make New York a more welcoming, equitable, and prosperous place for all who call it home.
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase