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Mississippi Power · 16 hours ago

Marketing Administrative Assistant - Business & Industry Services

Gulfport, MS

Full-time

Onsite

New Grad, Entry Level

Mississippi Power is a subsidiary of Southern Company, providing clean, safe, reliable, and affordable energy to more than 192,000 customers in southeast Mississippi. The Marketing Administrative Assistant in the Business & Industry Services group is responsible for marketing strategies, ensuring compliance, and optimizing operational efficiencies to support the growth and success of the team.

Electrical DistributionElectronicsEnergySolar

Comp. & Benefits

Responsibilities

The position is responsible for overseeing all compliance-related requirements for the B&IS group. Analyzing work scopes for individual projects to determine compliance requirements that meet the following:

Contracting terms and conditions

State laws around engineering and construction work

Federal contracts with varying Federal Acquisition Regulations

MPC policies

Bonding and insurance requirements

This position is responsible for managing contractor tax for all of MPC, collaborating with accounting and the Mississippi Revenue Department in managing contractor tax requirements. This position will calculate, pay and maintain tax records and be the lead for responding to audits associated with contractor tax

This position is responsible for managing MPC B&IS Policies and modifying as needed per changes in compliance requirements including changes to state or federal law

This position is responsible for analyzing and tracking compliance training requirements based on MPC B&IS Policies, general contractor requirements, and ensure all B&IS employees’ compliance training is up to date

This position is responsible for assisting with key project management duties: contract review and approval, accounting review, legal review, registering and filing permits and certifications, obtaining performance and payment bonds, managing invoicing, creating purchase requisitions and developing proposals

This position is responsible for tracking and reporting profitability of individual projects as well as business profitability. This position will extract data from JETS, OACS, and the B&IS database for analyzing and calculating revenue and expenses associated with all projects

This position is responsible for managing contracts with customers and sub-contractors while working with Accounting, Legal and Supply Chain on contract approval. This position is responsible for analyzing individual contracts and ensure proper accounting and legal reviews are completed

This position is responsible for maintaining B&IS O&M inspection and action item tasks. This includes analyzing inspection reports and creating corrective work orders based on criticality

The position works with MPC Accounting and Accounts Payable to ensure that B&IS projects are being timely invoiced as well as paying our suppliers and subcontractors in adherence to contract requirements and policies

This position takes a proactive lead in developing Marketing promotional materials strategically aimed at highlighting the capabilities, breadth, and successes of the team

Qualification

Contract managementData analysisFinancial reportingMicrosoft OfficeProject managementAnalytical skillsCustomer service focusCommunicationOrganizational skills

Required

Bachelor's degree in marketing, business administration, accounting, finance, construction management or work experience in the related fields

Excellent communication skills, both oral and written, are vital to fulfilling the requirements of the position. This includes active listening as well as speaking concisely

Demonstrated analytical, interpersonal, and creative problem-solving skills

Proficient with various Microsoft Office programs such as Word, Excel, PowerPoint

Proficiency in data analysis and financial reporting

Strong organizational and multitasking abilities

Ability to work independently and take initiative

Must be a “people person” with a positive outlook who easily interacts with team members as well as having “Customer Service” focus

Must be able to work inter-departmentally with groups including Marketing, Accounting, Supply Chain, Legal, Compliance & Auditing, as well as Division Operations

Must be able to collaborate externally with customers, vendors, contractors, engineering firms, etc

Must have a “sense of urgency” and be able to multi-task and get work accomplished quickly with a heightened focus upon accuracy and organization all with an attention to detail

Must be comfortable with and able to work within a structured setting of procedures, rules, and regulations where compliance within such a framework is required

Must be knowledgeable with invoicing processes and able to learn various customer invoicing interfaces

Preferred

Experience in one or more of the following areas: contract management, financial analysis, contract administration and contract development is preferred

Experience with data analysis and financial reporting is preferred

Project management experience preferred: familiarity with project management methodologies and tools to effectively support project execution