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Harris County · 1 day ago

Voter Imaging Lead Deputy Specialist II

Houston, TX

Full-time

Onsite

Entry, Mid Level

2+ years exp

Harris County is seeking a dedicated and detail-oriented Voter Imaging Lead Deputy Specialist II to join their Tax Assessor-Collector’s Office. This role involves overseeing daily operations within the Imaging Section of the Voter Registration Department, providing guidance and training to staff, and ensuring efficient workflow and high-quality results.

Government Administration

Responsibilities

Perform as lead clerk for the Imaging Section of Voters by providing direction and instruction to fellow employees

Maintain daily log of total documents imaged by types, prepare and submit weekly reports to Managers

Perform all work functions and maintain organization of daily work within the Imaging Section

Assist the mail desk with separation of daily mail: applications, DPS applications, confirmations, return mail, etc

Image all documents submitted by processors related to voter records

Maintain master record of bar code labels used to track every imaged document

Print track numbers and maintain proper settings and toner levels

Affix a tracking number sticker to all documents by using the labeling machines (or hand apply if needed) and maintain labeling machines

Run the labeled cards through the imaging scanner and place in the proper data group

Box the imaged cards and prepare for pick up and retention to the Distribution Center

Generate, print, and prepare all form letters and telephone requests for Voter Registration applications for mailing on a daily (or weekly) basis, as directed

Maintain adequate supply of copy paper for Voter Department copiers

Coordinate maintenance needed on all equipment, including copier with vendor(s)

Assist with printing of poll books for all elections

Look up information on multiple computer systems

Process telephone requests from voters

Process a working knowledge of precinct boundaries, verifying, and processing voter registration applications

Provide general election information to the public including, but not limited to, the precinct number, polling location, dates/ hours/ location of early voting etc

Provide support for Voters Department or Tax Office areas as requested

Perform other duties as assigned

Qualification

Voter registration lawsMicrosoft Office SuiteData management softwareCustomer service experienceProject management skillsLead staffCommunicationOrganizational skillsWork independentlyAdapt