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National University · 1 day ago

Executive Assistant and Project Manager

United States

Full-time

Remote

Mid Level

$63K/yr - $80K/yr

4+ years exp

National University is a leader in innovative education solutions, dedicated to supporting a diverse student population. They are seeking an Executive Assistant and Project Manager to provide high-level support to the Senior Vice President of Human Resources, manage complex projects, and facilitate effective communication within the HR department.

E-LearningEdTechHigher EducationNon ProfitUniversities

Responsibilities

Deliver comprehensive executive assistance to the SVP, CHRO, supporting calendar management, meeting coordination, travel arrangements, and internal and external communication

Lead, coordinate, and support HR-related projects

Organize and manage Board of Trustees’ Executive Committee compensation review for key employees as well as HR Policy Manual annually

Support HR Advisory Committee and Whole Human Council

Prepare monthly and quarterly operating reports in addition to quarterly presentations for the Board of Trustees on behalf of the SVP, CHRO

Prepare ad-hoc presentations and reports as needed on behalf of the SVP, CHRO and Human Resources

Draft, review, gain leadership approval and disseminate internal communications

Facilitate and supply HR content and information to various communication channels such as leadership toolkit, HR Remote, Community Hall, and intranet

Develop, maintain, and update the HR SharePoint site to ensure accessible and current resources for staff and leadership

Invoicing submittal and reviews, SVP, CHRO credit card reconciliation, Agiloft contracting and management, event management support (HR and university (i.e., NULA), calendaring, budgeting support, HR team meeting

Other duties and projects as assigned

Qualification

Project ManagementAdvanced technology proficiencyHuman Resources experienceCognitive AgilityResilienceCommunication skillsProblem-solving skillsOrganizational skillsTime management skillsConfidentialityCollaboration

Required

Bachelor's Degree (or equivalent combined experience and education) in Business Administration or equivalent preferred

Four (4) years' relevant experience or equivalent combination of education and experience

Requires a high degree of professionalism, confidentiality, initiative and tact, independent judgment, and a high level of organizational and communication skills required

Proven ability to maintain strict confidentiality while demonstrating tact

Ability to use independent judgment and discretion to manage and impart confidential information

Proactive and resourceful to anticipate the needs of the SVP, CHRO before they arise

Excellent verbal and written professional communication skills

Exceptional organizational and time management skills with strong attention to detail and accuracy

Ability to work independently and prioritize work effectively within established deadlines and timeframes, with the ability to quickly respond to changing needs and to balance competing responsibilities

Cognitive Agility: the ability to quickly and efficiently shift priorities, adapt to new information, and apply sound judgment in dynamic situations

Decisiveness and Judgment: Makes timely, well-informed decisions by evaluating alternatives and considering both short- and long-term consequences

Drive for Results: Consistently pursues and achieves challenging goals aligned with organizational objectives, demonstrating dedication to continuous improvement

Collaboration and Outreach: Fosters a collaborative work environment by effectively seeking input from others, leveraging team expertise, and building strong working relationships

Resilience: Maintains composure and effectiveness amidst changing priorities or stressful situations, demonstrating adaptability and a positive approach to overcoming setbacks

Preferred

Work experience in higher education

Human Resources experience

Project Management

Problem-solving skills

Advanced technology proficiency

Benefits

Comprehensive well-being benefits for you and your family

Company

National University

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National University is a private nonprofit university that provides accessible and achievable higher education to adult learners. It is a sub-organization of National University System.

Founded in 1971

La Jolla, California, USA

1001-5000 employees