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Louisiana State University · 1 day ago

Assistant to the Vice Chancellor of Operations and COO

Alexandria, LA

Full-time

Onsite

Mid Level

Louisiana State University of Alexandria is a publicly supported institution that provides undergraduate level college education to the citizens of Central Louisiana. The Assistant to the Vice Chancellor of Operations and COO provides high-level administrative support to ensure the efficient, professional, and confidential daily operations, managing scheduling, coordination of projects, and serving as a key point of contact for the department of operations.

AgricultureEdTechEducationHigher EducationUniversities

Responsibilities

Serve as a primary administrative point of contact for the Vice Chancellor and COO’s office, including screening calls, managing visitors, and routing inquiries appropriately

Independently draft, format, and route correspondence, memos, and routine communications for review/signature, including sensitive or non-routine matters as needed

Organize and maintain office files, reference materials, and electronic records using effective naming conventions and retention practices

Track action items, deadlines, and deliverables for the Vice Chancellor and COO, and proactively prompt follow-up to support timely completion

Manage and optimize office calendar, including prioritizing requests, resolving conflicts, and confirming logistics

Coordinate and schedule meetings and events, including identifying attendees, preparing invitations, reserving space, and arranging virtual participation when needed

Prepare meeting materials such as agendas, handouts, packets, and briefing notes; attend meetings when requested and capture action items or minutes

Handle sensitive information (personnel, financial, operational, student-related, and/or executive communications) with discretion and sound judgment; maintain privacy and confidentiality as required

Maintain secure electronic and physical filing systems and ensure documents are stored, shared, and disposed of appropriately

Use office productivity tools to create professional documents, spreadsheets, reports, and presentations; maintain accurate electronic records and retrieve information efficiently

Maintain shared calendars, distribution lists, and document repositories to support coordination across the Operations division

Support purchasing and payment processes by preparing and submitting required forms and documentation, tracking orders, and maintaining office supply inventory

Coordinate travel arrangements and reimbursement documentation, keeping records organized and complete

Serve as a professional, welcoming presence for stakeholders and visitors; coordinate across departments on behalf of the Vice Chancellor and COO

Provide administrative support for special projects as assigned, including but not limited to event coordination, logistics, and communication support

Qualification

Office technology proficiencyCommunication skillsOrganizational skillsCustomer service skillsProblem-solving skillsMultitasking abilityDiscretionProfessionalismInterpersonal skillsAttention to detail