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City of Thomaston · 1 month ago

Staff Services Analyst I/II/III (Fiscal)

Bridgeport, CA

Full-time

Onsite

Entry, Mid, Senior Level

The City of Thomaston is seeking a Staff Services Analyst I/II/III to perform general administrative, personnel, fiscal, and program analytical work. The role involves data analysis, policy formulation, budget management, and coordination of departmental activities.

Government Administration

Responsibilities

Compiles and analyzes data and makes recommendations on the formulation of policy and procedures and staffing and organizational changes

Conducts surveys and performs research and statistical analysis on administrative, fiscal, personnel, and/or programmatic problems

Performs professional analytical and technical work in the formulation and administration of department or division budgets, development and management of grants and contracts, management of department level procurement, and /or coordination of personnel functions

Participates and assists in the design, implementation, and installation of new and revised programs, systems, software, procedures, methods of operation, and forms

Assists in coordinating and monitoring the administrative functions of the department; compiles materials; assists in the preparation of budgets, reports, manuals, and publications

Assists in the coordination of departmental activities with other departments, divisions, units, and with outside agencies; represents the department in committee meetings; responds to complaints and requests for information

Reviews, evaluates, and decides on appeals in administrative hearings

May lead and train staff as assigned

Performs related duties as assigned

Assists with or conducts recruitments and examinations, including outreach activities for equal employment opportunity recruiting

Assists with or conducts classification and pay studies, including job audits, salary surveys, class specification revisions, or new class development

Assists or handles various labor relations activities including handling grievances and serving as a team member during negotiations

Conducts investigations into a variety of employee and/or consumer complaints, including civil rights complaints

Conducts assessment to determine training and development needs

Identifies, develops, and/or coordinates resources for training and staff development including workshops, college coursework, training programs, and on-the-job training sessions

Conducts workshops and training sessions on a variety of topics including but not limited to technical skills, program areas, supervisory principles, customer service skills, safety, diversity, and sexual harassment prevention training modules

Performs fiscal analysis and prepares recommendations relating to the status of various fund balance projections, fiscal transactions, and related financial activities; analyzes findings and prepares recommendations for department management

Assists in budget preparation, proper expenditure coding, document preparation, and other financial-related activities; monitors budget for various units and projects

Assists in the fiscal and accounting oversight, monitoring, and management of contracts, grants, and other funding/expenditure sources

Plans, identifies, and analyzes program administration problems and develops solutions

Reviews regulatory materials for program impact; possible review and revision of current systems and procedures

Coordinates multi-disciplinary groups for program systems review

Leads and performs complex professional-analytical work pertaining to the review and analysis of departmental operations, policies, and procedures, which may include ad hoc analyses of various statistical and fiscal data

Assigns coordinates, schedules, and monitors subordinates' work; may provide training and instruction to subordinate employees

Performs advanced and specialized analytical assignments that typically include coordinating department-wide functions and/or projects and require extensive knowledge of assigned administrative functions

Plans and coordinates studies of administrative and operational activities including fiscal operations, budget preparation and control, equipment usage, staff patterns, work flow, space utilization, affirmative action, and training plans

Conducts statistical analysis of financial and caseload data

Conducts special studies of new and existing programs and special projects to determine feasibility, resolve problems, and increase efficiency, including organizational, technical, and fiscal research and analysis (e.g. needs assessment, survey analyses, grant writing, and program standards development)

Meets with managers and executives to clarify and explain data, resolve problems, and prepare detailed budget and financial documents

Participates in the preparation of the department's annual budget, including analysis and estimates of expenditures and projections of revenues

Prepares and monitors contracts and agreements with outside suppliers, service providers, leasing agents, and others. Recommends solutions to address contractual problems. Enforces legal agreements to ensure contract compliance. Coordinates with the County Counsel's Office for the preparation of agreements, contracts, and leases

Assists in the development and administration of competitive bid processes and contractual agreements

Determines reasons for variations in expenditures and revenue as compared to budget

Researches information on, reviews and analyzes existing and new legislation, regulations, ordinances, and court cases to determine their impact on programs, practices, policies, and procedures

Serves as a resource to management regarding the administrative aspects of a program or staff service; represents the department in meetings with personnel from other departments and agencies

Makes oral presentations before committees, boards, commissions, departmental staff, advisory groups, and/or community groups to provide information and recommendations, advocate a position, encourage participation, and/or respond to questions

Provides courtroom testimony, depositions, and/or makes presentations to an Administrative Law Judge on behalf of the assigned department

Prepares and edits written documents (e.g. memos, letters, board letters, reports, manuals, and other documents); including reports and summaries on a variety of policy directives, procedures, legislation, ordinances, regulations, and laws; ensuring accuracy and correct language usage

Collaborates with County departments and agencies to assure cross-functional projects such as class studies, redistricting, preparation of fee schedules, capital projects and others align with County-wide goals and objectives

Analyzes and develops facility space projections to assist with capital budget planning. Prepares cost/benefit analyses of different facility and space options. Performs financial analyses on facilities-related subjects and trends

Prioritizes workload in order to complete work in a timely manner and meet critical deadlines

May supervise the work of technical and/or clerical support staff

Performs related duties as assigned

Qualification

Data analysisBudget preparationStatistical analysisPersonnel managementProgram analysisCommunication skillsTeam collaborationProblem-solving

Required

Perform general administrative, personnel, staff development, fiscal, and/or program analytical work

Gather, tabulate, analyze, and chart data

Interview and consult with departmental officials, employees and others to give and receive information

Prepare reports and make recommendations on procedures, policies, and program/functional area issues and alternatives

Review and analyze proposed legislation and advise management on the potential impact

Make decisions in financial, personnel, and other administrative systems of average to difficult complexity

Prepare correspondence

Work under close supervision at the Staff Services Analyst I level

Perform professional analytical and technical work in the formulation and administration of department or division budgets

Assist in the design, implementation, and installation of new and revised programs, systems, software, procedures, methods of operation, and forms

Assist in coordinating and monitoring the administrative functions of the department

Compile materials and assist in the preparation of budgets, reports, manuals, and publications

Represent the department in committee meetings

Review, evaluate, and decide on appeals in administrative hearings

Lead and train staff as assigned

Conduct surveys and perform research and statistical analysis on administrative, fiscal, personnel, and/or programmatic problems

Perform fiscal analysis and prepare recommendations relating to the status of various fund balance projections, fiscal transactions, and related financial activities

Assist in budget preparation, proper expenditure coding, document preparation, and other financial-related activities

Conduct statistical analysis of financial and caseload data

Prepare and monitor contracts and agreements with outside suppliers, service providers, leasing agents, and others

Research information on, review and analyze existing and new legislation, regulations, ordinances, and court cases to determine their impact on programs, practices, policies, and procedures

Make oral presentations before committees, boards, commissions, departmental staff, advisory groups, and/or community groups

Prepare and edit written documents including reports and summaries on a variety of policy directives, procedures, legislation, ordinances, regulations, and laws

Analyze and develop facility space projections to assist with capital budget planning