Broad Institute of MIT and Harvard · 19 hours ago
Executive Assistant, Office of Culture & Community
Cambridge, MA
Full-time
Onsite
Senior Level
$83K/yr - $116K/yr
5+ years expBroad Institute of MIT and Harvard is seeking a highly organized and proactive Executive Assistant for their Office of Culture and Community. This role involves providing executive administrative support, coordinating events, and managing communications to enhance team initiatives and community engagement.
BiotechnologyClinical TrialsLife Science
Responsibilities
Manage and maintain complex calendars for team leadership, resolving scheduling conflicts and prioritizing with minimal oversight
Coordinate internal and external meetings, including preparing agendas, taking meeting notes, and tracking action items
Manage team communications, including monitoring inboxes, drafting correspondence, and acting as a professional first point of contact for the office
Organize and maintain the team’s digital files and resources using Google Drive, ensuring information is logical and accessible
Process expense reports, manage purchase orders, and assist with tracking the team budget
Provide end-to-end logistical support for all team-led events, workshops, and initiatives (virtual, hybrid, and in-person)
Coordinate event details such as venue booking, A/V requirements, catering, and vendor management
Manage guest lists, track RSVPs, and handle attendee communications
Prepare and organize event materials, presentations, and supplies
Provide on-site or virtual support during events to ensure smooth execution
Utilize Google Workspace (Docs, Sheets, Slides) to create, format, and collaborate on documents, spreadsheets, and presentations
Assist with special projects as needed, supporting the team’s broader goals of fostering connection and belonging
Build strong relationships with internal stakeholders and cross-functional partners to help facilitate team initiatives
Provide scheduling, event support, communications, and budget facilitation for affinity groups
Coordinate with the People Development office to ensure consistent communication and recognition across all Broad affinity groups (including but not limited to community-based groups)
Triage requests, policy questions, and concerns from affinity group members, ensuring timely connection to HR, Legal, Communications, or Facilities as needed
Assist in the onboarding of new affinity group leadership
Vet new affinity group proposals in conjunction with the CCO
Oversee and review expense reports, collaborating with the Finance team to secure annual budgets
Create and regularly update the Affinity Group toolkit and other reference materials for affinity group members
Serve as the primary steward of affinity group governance, ensuring alignment with institutional policies, guidelines, and OCC standards
Assist with occasional promotional materials for groups, including intranet announcements, calendar updates, and Slack posts
Advocate on behalf of affinity groups for logistical requests. Manage and plan annual events for affinity groups, including but not limited to: Recruitment fairs, Information sessions, Social events, Bi-monthly trainings, As-needed community update meetings
Qualification
Required
At least 5 years of experience in an administrative, coordination, or executive support role
Deep knowledge of Google Suite (calendar, gmail, docs, sheets, slides, forms) is essential
A proven ability to manage multiple priorities, projects, and deadlines in a fast-paced environment with meticulous attention to detail
Excellent written and verbal communication. Ability to communicate clearly, professionally, and thoughtfully with diverse audiences
Demonstrated experience managing logistics for meetings, workshops, or events
A 'can-do' attitude with strong problem-solving skills and the ability to anticipate needs and work independently
Ability to handle confidential information with sensitivity and integrity
A passion for teamwork and supporting others, with an alignment to the mission of the Culture and Community team
BA strongly recommended
Preferred
Experience supporting an HR, People, or Culture-focused team
Experience in a high-growth or tech environment
Familiarity with project management tools (e.g., Asana, Trello) and virtual collaboration tools (e.g., Slack, Zoom)
Benefits
Medical
Dental
Vision
Life
Disability insurance
A 401(k) retirement plan
Flexible spending and health savings accounts
At least 13 paid holidays
Winter closure
Paid time off
Parental and family care leave
An employee assistance program
Among other Broad benefits
Company
Broad Institute of MIT and Harvard
The Broad Institute brings together a diverse group of individuals from across its partner institutions — undergraduate and graduate students, postdoctoral fellows, professional scientists, administrative professionals, and academic faculty.
1001-5000 employees
H1B Sponsorship
Broad Institute of MIT and Harvard has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (108)
2024 (59)
2023 (73)
2022 (68)
2021 (70)
2020 (93)
Funding
Current Stage
Late StageTotal Funding
$283.25MKey Investors
MacArthur FoundationAlzheimer's Foundation of AmericaMassachusetts Life Sciences Center
2025-11-18Grant· $100M
2020-08-11Grant
2019-09-09Grant· $0.75M
Leadership Team
Dan Shore
Chief Financial Officer
Anne Carpenter
Institute Scientist and Imaging Platform Senior Director
Recent News
2025-12-02
Genetic Engineering News
2025-11-20
Medical Xpress - latest medical and health news stories
2025-11-19
Company data provided by crunchbase