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The Salvation Army Southern California · 1 day ago

Office Manager

Hilo, HI

Full-time

Onsite

Mid Level

The Salvation Army Southern California is an evangelical part of the universal Christian church, focused on spiritual regeneration and community services. The Office Manager will oversee Corps business paperwork, payroll, and social services while managing various office functions and assisting with community programs.

Non-profit Organization Management

Responsibilities

Make phone calls and answering calls in a courteous manner and provide callers with needed information when possible. When not possible refer to the appropriate person

Make TSA deposits as necessary at banks; pick up deposit tickets. Maintain bank reconciliations (i.e. EFSP, United Way, Bank of Hawaii, ect.) and petty cash

Prepare transmittals with expense vouchers and deposit information for submission to DHQ as well as weekly CRQ’s and maintain checkbook Posting Journals

Maintain Gift in Kind receivables, prepare monthly report for DHQ

Maintain office file system and file paperwork regularly for easy retrieval

Deliver and pick up mail at Post Office: distribute incoming mail

Pick up Daily Sales Forms from the thrift store on a regular basis and maintain Thrift Store sales paperwork

Write letters (e.g., thank you letters) and prepare correspondence

Stock and maintain office supplies and corps cleaning supplies

Serve as Officers’ proxy in UltiPro Time & Attendance (UTA). Work with Thrift Store leads and office staff to approve timesheets as well as time off requests

Help coordinate seasonal activities as needed

Take care of incoming/outgoing faxes and file them appropriately

Maintain a running inventory for Social Services programs, including food storage and orders needed. Keep the stock rotated and in a clean environment; order new stocks as assigned

Maintain inventory of food pantries. Order food and supplies as needed for Feeding Program

Receive and distribute all mail appeal correspondence

Mange Hilo Temple’s Social Service program: interview clients and maintain appropriate documents in client file according to office policy and procedures

Supervise Feeding program and kitchen use including supervising employees and volunteers

Pathway of Hope – Case management/paperwork

Perform other functions or duties as needed

Attend Advisory Board Meetings as required

Perform other duties as assigned

Volunteer Coordinator: turn in statistics on volunteer hours. Ensure completion and upkeep of volunteer paperwork

Turn in Statistics on a weekly/monthly basis for Social Services and other Corps Programs. This includes inputting client information into statistics programs

Qualification

Microsoft WordMicrosoft ExcelOffice ManagementValid Hawaii Driver’s LicenseCommunication SkillsOrganizational Skills

Required

Use of computer, typing, especially Microsoft Word and Excel

Valid Hawaii Driver's License with permission to fly

Work under stressful conditions

Interact with others with courtesy and tact

Manage and prioritize multiple projects in an organized and efficient manner

Respond to crises situations in a calm and effective manner

Prioritize multiple work tasks to meet tight deadlines

Complete projects on Schedule

Maintain Confidentiality

Maintain regular and punctual work attendance

Sitting, climbing, and/or balancing; stooping, kneeling, bending, stretching, crouching and/or crawling; standing; walking; manual dexterity and eye-hand coordination; use of vision; driving a vehicle; pushing/lifting/carrying 25-50 pounds and occasionally more than 50 pounds; travelling by vehicle and airplane

Talking to co-workers, clients, vendors; requires written communication to and from co-workers, clients, vendor; talking on the telephones; requires responding to written or verbal requests of co-workers, clients, and vendors; requires training/giving verbal and written instructions; requires receiving verbal and written instructions; requires writing/composing written language; requires reading; requires visiting/working at other worksites; requires communication via the latest technologies