Vermont State University · 1 day ago
Part-Time Staff Assistant
Johnson, VT
Part-time
Onsite
Mid Level
$18.57/hr - $18.57/hr
3+ years expVermont State University is seeking a Part-Time Staff Assistant to provide administrative support within a college division or program. The role involves coordinating daily operations, managing communications, and assisting with budget planning and departmental activities.
Higher Education
Responsibilities
Provide general administrative support to school administration, faculty and students
Plan, coordinate and carry out all daily activities/operations related to assigned administrative functions
Handle inquires including walk-ins and phone calls; greet and direct visitors including at open house functions, with a positive, friendly and cooperative customer service attitude
Accept delivery of all incoming packages, sort and distribute mail
Maintain office supply inventory and order supplies as needed. Work with facilities department to assure building and equipment are in good condition and properly maintained – complete work orders when necessary
Assist in department budget planning. Monitor expenditures and process budget documents
Assist in designing, implementing, and maintaining departmental filling, record-keeping and reporting systems
Coordinate, initiate, prepare, process and/or monitor a variety of forms, records, schedules, reports, and other documents related to assigned administrative functions, ensuring timely and accurate completion/review of documents by department/College personnel, students, parents, and/or individuals outside of the College
Organize and coordinate various department activities and events, including, but not limited to, arranging for all necessary facilities, staffing, scheduling, and advertising/promotion
Develop (write, design, draft, edit, etc.) various documents related to assigned functions, such as policy and procedure manuals, instructional materials, and the like. Assist with department website maintenance
Participate in key departmental planning activities related to assigned functions, with a focus on: compiling background information/data needed for planning purposes - drafting outlines, policies, procedures, forms, and related instructional/promotional material; coordinate the implementation of new program plans or operating policies, procedures, and schedules
Plan and prepare a variety of regular and special reports related to assigned functions, involving background research, compiling and analysis of data from a variety of sources
Serve as liaison with students, faculty, staff, parents, Trustees, alumni, vendors, and/or other key internal and/or external department constituency; present information on department programs; explain, interpret and enforce standard policies and procedures; process special requests; discuss, investigate and resolve problems, referring to supervisor and advising on appropriate action to be taken as necessary
Perform other specialized/technical tasks related to assigned functions
Train and supervise the daily activities of assigned student workers
Perform other duties as assigned
Qualification
Required
Associates degree, plus three to five years of relevant experience or a combination of education and experience from which comparable knowledge and skills are acquired
Proficiency in the use of Microsoft Office Suite, especially Word, Outlook and Excel
Demonstrated experience with a full range of moderate to complex clerical work assignments involving the use of judgment and discretion
General working knowledge of applicable higher education infrastructure, policies and procedures
Thorough knowledge of office management methods, procedures and practices
Good planning, organizational, administrative, and analytical skills to ensure multiple deadlines are met
Ability to work with confidential information and to apply maturity and discretion in the daily operational role
Strong customer service experience
Effective communication skills including the ability to deal effectively with a broad range of individuals and groups within and outside the college
Company
Vermont State University
Vermont State University offers career-focused education accessible to students in Vermont and the region.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$7.8MKey Investors
U.S. Department of EducationNational Science FoundationNorthern Border Regional Commission
2025-07-09Grant· $6M
2024-09-26Grant· $1.8M
2024-01-31Grant
Leadership Team
Karry Booska
Assistant Director of Community Partnerships for Career Development
Oyibo Afoaku, Ph.D.
Chief Diversity Officer
Recent News
2025-12-17
vermontbiz.com
2025-12-05
2025-11-14
Company data provided by crunchbase