UCLA · 1 day ago
Program Assistant
Los Angeles, CA
Full-time
Onsite
New Grad, Entry Level
$30/hr - $43/hrUCLA is seeking a Program Assistant for the Yanai Initiative for Globalizing Japanese Humanities in the Department of Asian Languages and Cultures. The role involves providing administrative support, managing event logistics, and assisting faculty and students with various tasks to enhance the program's operations.
EducationHigher EducationUniversities
Responsibilities
Processing purchase orders and travel and expense reimbursements
Updating the program's website and listserves
Providing event logistics and staffing, including guest travel arrangements, room and catering reservations, name tags and sign-in sheets, and AV assistance
Updating calendar
Organizing and maintaining program records
Processing catalog and poster orders
Ordering and maintaining supplies
Assisting visiting scholars and graduate students access campus services
Providing clerical assistance to the Director and Associate Director as requested
Qualification
Required
Ability to establish and maintain cooperative working relationships with faculty, students, and staff
Skill in proper use of spelling, grammar, and punctuation to edit typed material
Ability to exercise tact, discretion, and diplomacy, and to maintain confidentiality
Ability to use PC and Mac, MS Word, MS Outlook, MS Excel, Zoom, web browsers, and the Google Suite
Ability to work accurately with detail while juggling multiple priorities under minimal supervision. Demonstrated ability to be punctual with all work-related items. Excellent organization skills
Skill in speaking clearly and distinctly to obtain and convey information to individuals at various organizational levels and from various cultural backgrounds
High School Diploma or equivalent experience
Preferred
Working knowledge and understanding of university-wide policies and online systems, such as Purchasing and Accounts Payable, BruinBuy Plus, and Concur to prepare requisition, reimbursements, and travel reservations
Demonstrated experience in a customer service, administrative, or project coordination role. Ability to provide proactive assistance and deliver high quality customer service in a timely manner
Oral and written proficiency in Japanese language
Bachelor's Degree in related area and / or equivalent experience / training
Benefits
UC Benefit package to discover benefits that start on day one
Company
UCLA
UCLA offers a combination that’s rare, especially among public research universities.
Founded in 1919
5001-10000 employees
H1B Sponsorship
UCLA has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (266)
2024 (223)
2023 (226)
2022 (182)
2021 (164)
2020 (172)
Funding
Current Stage
Late StageTotal Funding
$157.89MKey Investors
California Institute for Regenerative MedicineUS Department of EnergyDepartment of Cannabis Control
2025-01-30Grant· $29.14M
2023-08-14Grant
2023-04-25Grant· $2M
Leadership Team
James Puffer
Professor Emeritus
Jenny Lester
Clinical Trials Director
Recent News
2026-01-05
2025-12-14
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