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GIVENCHY · 1 day ago

Executive Assistant

New York, United States

Full-time

Onsite

Entry, Mid Level

$85K/yr - $105K/yr

2+ years exp

Givenchy is a luxury fashion brand that empowers individuals to make an impact through creativity and innovation. The Executive Assistant will support the Managing Director of North America with calendar management, travel booking, and special projects, ensuring smooth operations and effective communication within the organization.

Consumer GoodsFashionJewelryManufacturing

Responsibilities

Schedule all meetings and workflows for the Managing Director and oversee meetings that require immediate follow-up

Facilitate all domestic and international travel including full itineraries, and manage T&E budget tracking, complete expense reports in Concur

Track travel requests for the Managing Director’s direct reports, assist with T&E tracking and budgeting for the zone

Build a network of key travel, restaurant, and other hospitality contacts to secure preferred rates and reservations

Create agendas for weekly leadership meetings and ensure all necessary materials are prepared

Create itineraries for executive visits and support executives as needed while visiting the zone

Build and maintain all PowerPoint presentations for executive meetings led by the Managing Director, including weekly and monthly business updates for the zone, recaps for domestic market visits, zone Town Halls, and other ad hoc needs

Serve as the main point of contact for all office needs such as desk assignments, IT assistance, office supply orders, corporate directories, and general office management

Source venues for all corporate and retail gatherings such as town halls, zone conferences, and holiday parties

Plan and execute corporate and retail zone conferences including travel and stay for 40+ people, agenda creation for a multiple day duration, meal selections, and presentation completion

Track and maintain budgets for large corporate and retail gatherings

Create project presentations for each market of interest for Givenchy’s network evolution alongside real estate, finance, legal, and store planning teams to be pitched to the Global CEO and CFO

Maintain network evolution planning files alongside the Managing Director, partnering with mall leasing contacts for most current competitor sales and lease plans

Update the competitor index each month for the total zone and all relevant real estate projects

Qualification

Microsoft OfficeCalendar ManagementTravel BookingEvent PlanningBudget TrackingCommunicationInterpersonal SkillsConfidentialityOrganization Skills

Required

Bachelor's Degree in a relevant field

2-3 years of corporate work experience with a proven track record of efficiency and resourcefulness

Proficiency in Microsoft Office and Outlook

Excellent organization skills

Must be able to maintain confidentiality

Strong interpersonal skills and ability to collaborate effectively with local and global teams

Benefits

Medical insurance

Bonus structure

Paid time off

Holiday pay

401k

Automatic employee contribution

Comprehensive benefits package including medical, dental, vision, short and long-term disability, various paid time off programs, employee discount/perks, and a retirement plan with employer contribution