State of Florida · 1 week ago
RECORDS SPECIALIST - 43000394
Tallahassee, FL
Full-time
Onsite
New Grad, Entry Level
$37K/yr - $37K/yrThe State of Florida is seeking a Records Specialist for the Financial Services Agency. The role involves managing records, processing vendor bills, maintaining claims files, and providing support in administrative tasks.
Government Administration
Responsibilities
Processes and investigates vendor bills for discrepancies in attorney records and reports to the adjusting staff to ensure accuracy and compliance with procedures
Responsible for setting up files and inputting data. Responsible for the accuracy of all claims file data into the claims management system
Types letters, reports, and correspondence on legal files. Compiles and forwards summons, complaints, and other legal documents to defense attorney vendors
Makes travel arrangements and types itineraries for Section personnel. Accountable for preparing and maintaining all necessary related paperwork
Compiles and summarizes general statistical data from administrative files, claim files, and other available sources for periodic reports
Responsible for processing phone requests for claim information and claim forms, and for providing routine responses to general coverage inquiries
Performs filing and storage functions to include removal of outdated records for destruction, as required by the Regional Administrator or Risk Management Program Specialist
Responsible for maintaining control of records on incoming summons, complaints, and other section documents
Responsible for photocopying and distributing claim related materials, including, but not limited to, warrant requests and supporting documents, lawsuits, and other claim file documents. Photocopies and distributes memos, forms, etc., as needed within the Bureau
Assists Administrator in training claims personnel as to office procedures, use of the computer, filing system, etc
Qualification
Required
High School diploma or GED
Proficient in using Microsoft Word and Excel
Knowledge of the principles and techniques of records management
Knowledge of administrative principles and practices
Knowledge of the principles and techniques of effective communication
Knowledge of problem-solving techniques
Ability to make decisions in a timely manner
Ability to direct the organization and maintenance of records
Ability to understand and apply applicable rules, regulations, policies and procedures
Ability to determine work priorities, assign work, and ensure proper completion of work assignments
Ability to communicate effectively
Ability to establish and maintain effective working relationships with others
Preferred
Post-secondary education
Administrative or office clerical work experience
Experience working with imaged documents in an office setting
Company
State of Florida
The State of Florida is an online telephone and email directory for state government agencies and employees in Florida.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Richard Herstein, MD, MHA, MBA
Chief Hospital Administrator (CEO) and Chief Medical Officer (CMO)
Jimmy Patronis
Chief Financial Officer
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