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Broad Institute of MIT and Harvard · 1 day ago

Operations Specialist II - Sabeti Lab

Cambridge, MA

Full-time

Onsite

Entry, Mid Level

$70K/yr - $94K/yr

2+ years exp

The Broad Institute of MIT and Harvard is seeking an Operations Specialist II for the Sabeti Lab to support financial and operational activities in a fast-paced academic research environment. The role involves financial administration, sponsored research support, and general operational workflows, contributing to the lab's efficiency and compliance.

BiotechnologyClinical TrialsLife Science

Growth Opportunities

Responsibilities

Review and reconcile expenses on sponsored research accounts; assist with preparing and finalizing financial reports

Reconcile corporate credit card activity and maintain accurate tracking of expenditures

Support ongoing financial reporting workflows and compliance processes

Help prepare grant, subcontract, and industry-sponsored research proposals, including budget development and compliance with sponsor regulations

Maintain PI CVs, publication lists, biosketches, and other support documentation

Provide administrative and operational support for the lab

Assist with ordering and tracking laboratory materials and supplies

Coordinate student intern and rotation requests; serve as a primary point of contact for prospective trainees and facilitate communication with lab members

Draft and process recommendation letters for lab trainees

Work with lab members on special projects, events, and programmatic initiatives

Assist with maintaining social media accounts and internal/external lab websites

Support PI communications, scheduling, and preparation of meeting and presentation materials

Qualification

Financial administrationSponsored research supportAI tools experienceOrganizational skillsWritten communicationVerbal communicationAttention to detail

Required

Bachelor's degree required

At least 2 years of relevant professional operational support experience, preferably in an academic or research environment

Strong organizational skills and the ability to learn new systems and processes quickly

Excellent written and verbal communication skills

Experience with AI tools and the ability to learn, use, and train others on new software and digital tools

Ability to handle confidential information with discretion, demonstrate sound judgment, and maintain strong attention to detail

Benefits

Medical, dental, vision, life, and disability insurance

401(k) retirement plan

Flexible spending and health savings accounts

At least 13 paid holidays

Winter closure

Paid time off

Parental and family care leave

Employee assistance program

Company

Broad Institute of MIT and Harvard

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The Broad Institute brings together a diverse group of individuals from across its partner institutions — undergraduate and graduate students, postdoctoral fellows, professional scientists, administrative professionals, and academic faculty.

Founded in 2003

Cambridge, Massachusetts, USA

1001-5000 employees