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Xanterra Travel Collection · 1 day ago

Accounts Payable Coordinator

Greenwood Village, CO

Full-time

Onsite

Entry Level

$22/hr - $24/hr

1+ years exp

Xanterra Travel Collection is a premier group of travel and leisure businesses with a focus on sustainability and exceptional service. The Accounts Payables Coordinator is responsible for processing vendor invoices and ensuring timely payments, while developing relationships with vendors and internal staff.

Hospitality

Responsibilities

Accurately review and process vendor invoices using correct GL coding in Financial System (CloudSuite) to ensure timely payment

Process PO match invoices utilizing 2-way and 3-way invoice match. Resolve PO matching issues with Supervisor or with property-based buyers

Enter and update payment information accurately in the accounts payable system, ensuring compliance with company policies and procedures

Maintain proper record keeping and electronic filing of all AP invoices, check requests, and expense reports according to published Document Retention guidelines

Ensure all sales and use tax liabilities are paid or accrued for monthly filing

Monitor Accounts Payable imports from third-party scanning company and other internal systems. Address invoice and document import issues promptly

Address and respond to vendor and internal customer inquiries timely

Perform monthly GL account reconciliations for AP related accounts

Process monthly accrual journal entries for unpaid liabilities and maintain the property recurring invoice list to track and report recurring monthly expenses

Complete review of new vendor requests through company’s vendor maintenance requests process. When necessary, submit requests for new vendors. Assure compliance with IRS W-9 and internal procedures pertaining to all new vendors and vendor changes

Process and reconcile account statements, proactively contacting vendors regarding outstanding invoices or credits including resolving issues related to uncashed checks