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State of Missouri · 4 days ago

Administrative and Special Projects Coordinator (4212060)

Jefferson City, MO

Full-time

Onsite

Mid Level

4+ years exp

The State of Missouri is seeking an Administrative and Special Projects Coordinator to join their team. This role involves supervising a team of part-time clerks and managing vital records processing projects as the state transitions to a comprehensive digital records system.

AgricultureGovernmentInformation Technology

Responsibilities

Provides general supervision to a team of 5 part-time administrative clerks

Retrieves vital records and makes frequent decisions in accordance with established state laws, agency policies, regulations and rules, and procedures regarding the entering, sharing, and/or issuing of vital records; receives, reviews, verifies, and processes health and medical data, forms, and legal judgements and court documents related to vital records

Makes amendments to vital records; reviews reports for missing, erroneous or inconsistent information; obtains necessary information from hospitals, doctors, laboratories, or other data providers to ensure that data files are complete and correct and files records as required by state statute and regulation

Assisting the state archivist’s team at the State Records & Retention Center (SRC) with the scanning and digitization of millions of vital records spanning more than 100 years (since 1910)

Conduct general administrative support services for the bureau, State Registrar & Chief, and the Deputy Chief such as mail sorting, filing, scanning, travel arrangements, billing/invoicing, and other related duties

Qualification

Data processingSupervisionAttention to detailMicrosoft OfficeCustomer serviceAnalytical thinkingEmotional intelligence

Required

Four (4) or more years of experience processing technical, medical, legal, or other confidential data or reviewing official or legal documentation for compliance and/or validity and possession of a high school diploma or proof of high school equivalency OR a bachelor's degree and 0-2 years of relevant experience

You will operate in a fast-paced, confidential environment which requires a high focus, attention to detail, and the ability to multitask/task switch

You should excel in supervision, customer service skills with internal and external customers, work well in a highly independent environment, and be proficient with the Microsoft Office suite, including Microsoft Access, composing correspondence and reports, collecting data, and presenting information

You will be working in a multi-team member environment which requires emotional intelligence, experience in exercising autonomy, and the ability to use analytical thinking skills and requires a professional demeanor when interacting with customers and stakeholders