PacBio · 1 day ago
Senior Executive Assistant
Menlo Park, CA
Full-time
Hybrid
Mid, Senior Level
$129K/yr - $193K/yr
5+ years expPacBio is a leading company in the life sciences industry, seeking a Senior Executive Assistant to support the Chief Operating Officer (COO). This role involves providing high-level administrative support, optimizing executive workflows, managing complex calendars, and facilitating communication across R&D and Operations teams.
BiotechnologyChemicalGeneticsLife ScienceMedical
No H1B
Responsibilities
Provide comprehensive executive administrative support to the COO, enabling focus on strategic priorities and operational excellence
Support the broader R&D and Operations leadership teams through coordination, scheduling, and administrative partnership as needed
Optimize executive workflows and proactively streamline schedules for maximum efficiency and impact
Manage highly dynamic calendars, serving as a trusted gatekeeper while balancing business priorities, sensitive matters, and urgent requests
Anticipate executive needs and proactively resolve scheduling conflicts and last-minute changes with professionalism and discretion
Prepare, coordinate, and support internal and external meetings, ensuring leaders are well-prepared and debriefed to maximize effectiveness
Partner closely with senior leaders and cross-functional stakeholders across R&D and Operations to facilitate communication and alignment
Plan and manage complex travel arrangements (domestic and international; commercial and private) and manage expense reporting
Maintain a strong understanding of business context, operational priorities, and R&D initiatives to provide informed, strategic support
Serve as a trusted liaison on behalf of the COO and leadership team, cultivating strong relationships across the organization
Collaborate with the broader Executive Assistant team on special projects, strategic initiatives, and coverage as needed
Assist with planning and execution of team and/or company events, executive offsites, and leadership retreats
Handle highly confidential information with the utmost discretion and integrity
Qualification
Required
5+ years of experience supporting C-level or senior executives, preferably within technology, manufacturing, or life sciences industries
Exceptional time management, organizational, and prioritization skills
Strong interpersonal skills with the ability to build trust and credibility at all levels, including senior leadership and cross-functional partners
Excellent verbal and written communication skills
Proven ability to manage multiple priorities and projects simultaneously in a fast-paced environment
Demonstrated problem-solving skills and sound judgment, with the ability to escalate issues appropriately
High attention to detail and commitment to accuracy
Ability to work independently with minimal supervision while remaining highly responsive; works with urgency
Resilient, adaptable, and willing to step in where needed to support team and business needs
Experience with expense management, complex travel coordination, and presentation development
Demonstrated track record of professional success and a positive, can-do attitude
Preferred
Bachelor's degree or equivalent experience, preferred
Experience supporting complex organizations such as R&D, Operations, Engineering, or Manufacturing, preferred
Prior experience working with senior leadership teams and cross-functional stakeholders, strongly preferred
Company
PacBio
PacBio is a biotechnology company that designs, develops, and manufactures sequencing systems.
501-1000 employees
Funding
Current Stage
Public CompanyTotal Funding
$1.96BKey Investors
SoftBankDeerfieldMaverick Ventures
2023-08-17Post Ipo Equity· $85M
2023-06-23Post Ipo Debt· $441M
2023-01-24Post Ipo Equity· $175M
Leadership Team
Stephen Turner
CTO
Recent News
2025-11-11
Company data provided by crunchbase