Tom Thumb Supermarket · 1 week ago
Administrative Coordinator
Dallas, TX
Full-time
Onsite
Entry, Mid LevelTom Thumb Supermarket is a grocery store chain that is seeking an Administrative Coordinator. The role involves providing customer service, managing bookkeeping and cash management, ensuring compliance with scheduling, overseeing recruiting and hiring, and providing administrative support within the store.
Consumer GoodsE-CommerceFood and BeverageRetail
Responsibilities
Maintain an atmosphere of enthusiastic customer awareness with emphasis on fast and friendly service
Answer and respond to incoming calls promptly
Support the Customer Service Center by covering breaks and lunch periods when necessary
Complete all phases of the reconciliation process; perform bookkeeping duties including preparing and proofing daily deposit slips and balancing accounts receivable
Monitor cashier accountability; research and report problems or shortages to the Service Operations Manager and Store Director
Partner with Division Loss Prevention and front-end management to resolve cash and shrink issues
Maintain sales book and report daily and/or weekly sales information to the Store Support Center
Report schedule violations to the Store Director and appropriate department manager in a timely manner
Submit and process payroll on time; maintain Time and Attendance reports, correction forms, schedules, and personnel records in compliance with Company guidelines
Coordinate, input, and track leave paperwork, reinstatements, terminations, and personnel status changes
Maintain and retain employee HR records securely; keep medical files separate from personnel files
Review internal and external applications; conduct screening interviews and coordinate department manager interviews
Administer the Job Posting Program; manage pre-employment drug testing and tax credit process
Complete new hire process, coordinate training, and conduct orientation and other training programs
Coordinate and maintain all aspects of the hiring process: Computer-assisted application and hiring process, Attend in-store and outside recruiting activities, Maintain recruiting materials, applications, and policy sign-off forms, Retain records of interviews and hiring process
Order and assign uniforms, name badges, and office supplies
Handle outgoing/incoming mail, manage Administrative Coordinator email account, and maintain office files
Update breakroom HR information boards and legal compliance posters
Serve as liaison between Human Resources, Payroll, and Benefits Departments: Handle payroll and benefits administration issues, Work with Store Director and HR representatives on personnel matters
Qualification
Required
Maintain an atmosphere of enthusiastic customer awareness with emphasis on fast and friendly service
Answer and respond to incoming calls promptly
Support the Customer Service Center by covering breaks and lunch periods when necessary
Complete all phases of the reconciliation process; perform bookkeeping duties including preparing and proofing daily deposit slips and balancing accounts receivable
Monitor cashier accountability; research and report problems or shortages to the Service Operations Manager and Store Director
Partner with Division Loss Prevention and front-end management to resolve cash and shrink issues
Maintain sales book and report daily and/or weekly sales information to the Store Support Center
Report schedule violations to the Store Director and appropriate department manager in a timely manner
Submit and process payroll on time; maintain Time and Attendance reports, correction forms, schedules, and personnel records in compliance with Company guidelines
Coordinate, input, and track leave paperwork, reinstatements, terminations, and personnel status changes
Maintain and retain employee HR records securely; keep medical files separate from personnel files
Review internal and external applications; conduct screening interviews and coordinate department manager interviews
Administer the Job Posting Program; manage pre-employment drug testing and tax credit process
Complete new hire process, coordinate training, and conduct orientation and other training programs
Coordinate and maintain all aspects of the hiring process: Computer-assisted application and hiring process, Attend in-store and outside recruiting activities, Maintain recruiting materials, applications, and policy sign-off forms, Retain records of interviews and hiring process
Order and assign uniforms, name badges, and office supplies
Handle outgoing/incoming mail, manage Administrative Coordinator email account, and maintain office files
Update breakroom HR information boards and legal compliance posters
Serve as liaison between Human Resources, Payroll, and Benefits Departments: Handle payroll and benefits administration issues, Work with Store Director and HR representatives on personnel matters
Company
Tom Thumb Supermarket
Tom Thumb | DFWs Grocer Since 1948 At Tom Thumb, we’re proud to be a trusted part of the Lone Star State for over 75 years.
Founded in 1948
10001+ employees
Funding
Current Stage
Late StageLeadership Team
B
Bob Cullum
Founder
J
J.R. Bost
Founder
Recent News
2025-11-08
2025-09-28
Seattle TechFlash
2025-08-06
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