New England Window Systems Inc ยท 4 days ago
Administrative Assistant
Quincy, MA
Full-time
Onsite
New Grad, Entry LevelNew England Window Systems, Inc. is seeking an organized, dependable, and patient Administrative Assistant to help manage daily email communications, screen incoming leads, track quotes and follow-ups, and keep projects organized. This role is intended to reduce administrative distractions and help leadership stay focused on sales, estimating, and project execution.
CommercialConstructionWholesale
Hiring Manager
Christine Hadaya - Coleman
Responsibilities
Review incoming emails daily and identify time-sensitive items
Screen bid invitations and prospective leads to determine if they fit our scope
Organize emails into folders and flag follow-ups
Draft and send basic responses and follow-up emails as directed
Track jobs quoted, dates sent, and follow-up status
Assist with invoicing for quoted or awarded jobs
Follow up on outstanding quotes
Maintain simple project and task tracking (Excel or Word)
Monitor key milestones and ensure nothing falls through the cracks
Maintain organized digital job files and correspondence
Keep paperwork to a minimum through clear file structure and naming
Qualification
Required
Strong organizational and communication skills
Proficient in Microsoft Outlook, Excel, and Word
Comfortable managing multiple priorities independently
Ability to quickly understand which jobs are a good fit to pursue
Preferred
Construction, commercial estimating, or window/door industry experience is a plus
Company
New England Window Systems Inc
Founded in 1980
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase