Genesee Regional Bank · 4 days ago
Executive Administrator
Rochester, NY
Full-time
Onsite
Mid, Senior Level
$75K/yr - $85K/yr
5+ years expGenesee Regional Bank is seeking an Executive Administrator to provide high-level administrative support to the Bank’s Executive and the Senior Management Team. The role involves managing schedules, coordinating meetings, and acting as a liaison with board members and stakeholders.
AssociationCommunitiesNon ProfitReal Estate
Responsibilities
Act as point-of-contact for shareholders, sub-debt investors, and partnership stakeholders
Coordinate quarterly and annual reporting, dividend letters, and tax-related communications
Own Insider Policy and reporting processes
Ensure accurate and compliant documentation and approvals
Coordinate logistics for Board and Board Committee meetings including scheduling, materials, refreshments, and IT support
Act as primary liaison for Board members for administrative and technical needs
Prepare Board books and first drafts of meeting minutes
Track Board attendance and fees; manage Board Effect software
Serve as Assistant Corporate Secretary for Bank and BHC
Maintain corporate records and support documentation retention
Administer and document stock transactions and off-cycle Board approvals
Provide audit and exam support related to corporate records
Manage calendars, travel arrangements, and expense reporting for Executive Officers
Draft correspondence, meeting follow-ups, and thank-you letters on behalf of executives
Assist with strategic and annual planning logistics and documentation
Facilitate planning and logistics for bank-wide meetings and leadership sessions
Develop and maintain organizational systems and produce regular reports
Provide audit and exam support and assist in contract review processes
Schedule and support weekly/monthly leadership meetings and annual planning sessions
Compile agendas, take minutes, and ensure follow-up actions
Support professional development planning and performance calibration sessions
Facilitate internal communications and employee event planning
Other duties as assigned
Qualification
Required
Bachelor's degree (Business Administration, Communications, or related field)
Minimum of 5 years of experience supporting senior executives in a corporate environment, or the equivalent combination of education and experience
Experience with board relations, corporate governance, and investor communications strongly preferred
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Exceptional organizational and time management skills
Strong written and verbal communication abilities
High level of discretion and professionalism in handling confidential information
Ability to manage multiple priorities and stakeholders simultaneously
Proactive problem-solving and decision-making capabilities
Strong interpersonal skills and ability to work collaboratively across departments
Preferred
Experience with board relations, corporate governance, and investor communications strongly preferred
Familiarity with Board Effect or similar board management software is a plus
Company
Genesee Regional Bank
GRB is committed to serving Rochester, NY and its surrounding communities by growing small businesses and supporting home buyers.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Philip Pecora
President & CEO
Nick Dobbertin
Executive VP, Chief Financial Officer
Recent News
Rochester Business Journal
2026-01-03
Rochester Business Journal
2025-07-19
Rochester Business Journal
2025-05-17
Company data provided by crunchbase