CU Online ยท 1 week ago
Administrative Assistant III
Boulder, CO
Full-time
Hybrid
Mid Level
$51K/yr - $55K/yr
3+ years expCU Online is looking for an Administrative Assistant III to provide administrative support for the Leadership Team at the CU Book Store in Boulder. The role involves calendar management, scheduling, event planning, and serving as a liaison between the department and university stakeholders.
Higher Education
Responsibilities
Calendar Management Manages calendar for Director, and for the leadership team when needed. Duties include responding to scheduling inquiries; accepting, declining, and sending appointments on behalf of the Director; maintaining organization of calendar, ensuring time for desk work, lunch, travel; rescheduling conflicts based on priorities
Scheduling Schedules meetings and manages the calendar for the Director. Duties include notifying attendees and collecting and dispensing meeting materials; arranging meeting modality, space, and equipment as appropriate; assisting in the organization of workshops, training, special events, and the production of presentations
General Administrative Support The position provides comprehensive administrative support to the CU Book Store, encompassing a range of duties to facilitate smooth operations. Responsibilities include drafting, formatting, editing, finalizing, and distributing original correspondence and documentation. The role involves creating surveys, compiling responses, reporting data, performing research, and analyzing findings to support decision-making. Additional tasks include filing, managing, and retrieving documentation according to established procedures, distributing documents for signature, and maintaining equipment to ensure it remains in proper working condition, coordinating with suppliers for servicing as needed. The position also initiates, tracks, and completes purchases, ensuring requisitions and expense reports are processed promptly, properly authorized, and accurately recorded. Support for personnel actions such as recruitment, onboarding, offboarding, and performance management is provided, along with assistance on miscellaneous projects that contribute to the ongoing work of the unit. Attending university and external training is encouraged as appropriate. The role includes creating and sending out a bimonthly newsletter for staff and scheduling bimonthly All-Staff meetings, and planning, scheduling, and executing events for both staff and students. Purchasing supplies for staff and the administration office, as well as processing mail and maintaining mail procedures, are also integral parts of the job
Campus and Departmental Meetings Serving as a liaison with campus and university departments, this role involves attending liaison meetings and participating in relevant training sessions when appropriate. Weekly attendance at Leadership Team meetings and participation in strategic planning sessions and leadership events are expected. The position also includes involvement in all-staff meetings and student activities whenever available
Organization Support Participates in regular Business, Finance and Infrastructure (BFI) support team meetings. Provides support for BFI projects and events, as requested
Other Duties, as assigned During peak periods and as business needs dictate, responsibilities extend to assisting on the sales floor when needed. Attending other events and activities as assigned
Qualification
Required
Three years of experience in an occupational field related to the work assigned to the position. Appropriate education will substitute for the required experience on a year-for-year basis
Attention to detail, organization skills
Computer, typing, and database skills
Intermediate proficiency in Microsoft Office Suite with a particular strength in Excel
Excellent interpersonal and customer service skills
Preferred
Previous retail experience
Previous experience working in a higher education environment or collegiate institutional environment
Benefits
Medical, dental, and retirement plans
Generous paid time off
Tuition assistance for you and your dependents
ECO Pass for local transit
Access to world-class outdoor recreation
Company
CU Online
CU Online offers the same world-class undergraduate, graduate, doctorate, and certificate programs online as available on-campus at CU Boulder, CU Colorado Springs, CU Denver, and CU Anschutz Medical Campus.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase