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Florida International University · 1 day ago

Administrative Assistant

Miami, FL

Full-time

Onsite

Entry Level

$35K/yr - $40K/yr

4+ years exp

Florida International University is a Top 50 public research university located in Miami, offering a diverse range of degree programs. The Administrative Assistant will provide support to the Director of the School of Social Work, managing daily activities, resolving administrative issues, and assisting with various program-related tasks.

Financial ServicesIncubatorsManagement Consulting

Diversity & Inclusion

H1B Sponsor Likely

Responsibilities

Provides administrative support to the Director of the School of Social Work and provides coverage for reception area while providing highest level of customer service

Assist Director with MSW Capstones: set up room, coordinate scheduling field instructors, coordinate submission of student materials, write letters and assessment rubric feedback for students

Answers incoming calls to the School and greets all students and visitors at reception area

Create, implement and manage fully digitized Capstone Presentation assessment rubric with automation of reports for Director and letters for students

Provides administrative support with PhD program and report requests, including but not limited to, accreditation, program reviews, and special reports

Tracks Graduate Assistantships, PhD Dissertation forms, PhD student annual evaluations, scholarships, etc

Assist PhD Coordinator with creating reports including annual evaluations of PhD students

Assist in overseeing the recruitment, colloquium budgets, and coordinating the colloquium programs including schedules for the program

Collaborates with the Senior Account Manager in coordinating the website headshots, assist in developing digital newsletter for the School of Social Work annually and coordinates the multimedia promotional videos and flyers for student recruitment

Assists Office Coordinator with coordinating travel arrangements including expense reports, creating Travel Authorization Request (TARs) for all staff in accordance with FIU policies and procedures for director approval

Set up the logistical needs for guest speakers and field instructors, and help with school activities, including setup and cleanup

Assist with PhD-related activities, such make lodging and transportation arrangements for guests and speakers as necessary

Create and implement fully digitized E-Portfolio presentations

Coordinate all aspects of MSW Capstone Panel Presentations including faculty, students and field instructors

Assists the Search and Screen Chair with all the faculty candidate logistics

Implement additional improvements to create a welcome atmosphere for all of the school's successes, student accolades and more

Maintain the greeting area for students and guests and the common space for faculty and staff

Assists Office Coordinator with requisitions, purchase orders, and other purchasing documents

Cover office needs when office coordinator is away; make copies, assist with mailings

Serves as backup to other administrative staff within the department

Serves as the University's credit card user for departmental transactions

Adheres to University's credit card policies and procedures

Qualification

Microsoft Office SuiteSharePointCustomer serviceAdministrative supportCommunication

Required

High school diploma or GED and four (4) years of office or related experience providing administrative support, or coordinating functions of an office or department; OR an equivalent combination of relevant education and/or experience

Knowledge of advanced features in Microsoft Office Suite and SharePoint

Excellent communication (oral & written) skills

Company

Florida International University

Glassdoor4.2

FIU is Miami's public research university. Offering bachelor's, master's and doctoral degrees, both on campus and fully online.

Founded in 2016

Miami, Florida, USA

5001-10000 employees

http://startup.fiu.edu/

H1B Sponsorship

Florida International University has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (52)

2024 (50)

2023 (50)

2022 (42)

2021 (59)

2020 (45)