Northern Architectural Systems · 1 month ago
Junior Bookkeeper
Teterboro, NJ
Full-time
Onsite
Entry Level
$24/hr - $28/hr
1+ years expNorthern Architectural Systems is a growth-minded company dedicated to providing high quality, energy-efficient building solutions. They are seeking a Junior Bookkeeper responsible for providing financial assistance to the accounting team, ensuring accuracy in payment processing, and maintaining organized financial records.
ManufacturingReal Estate
Responsibilities
Prepare customer invoices based on contract terms and PM-provided progress
Submit invoices to customers with required backup (PM provides documentation)
Track retention, partial payments, and short payments
Light collections: send reminders, manage follow-up cadence
Apply customer payments in QuickBooks
Maintain AR aging and escalate issues timely
Reconcile AR monthly with the Controller
Prepare and file monthly/quarterly sales tax returns
Maintain tax exemption certificates for customers and projects
Prepare and submit quarterly IFTA (International Fuel Tax Agreement) filings
Reconcile fuel receipts and milage logs to IFTA filings
Maintain organized digital records of all filings
Support tax documentation for annual reporting
Maintain electronic and physical project files (contracts, COIs, tax certs, change orders, etc.)
Track closeout documentation and coordinate with Project Managers (PMs) for missing items
Track and file lien waivers
Record and log operational change orders (PM identifies; Controller drives financial approval)
Maintain updated billing schedules for all contracts
Perform routine bank reconciliations (operational accounts)
Prepare and record bank deposits
Assist with credit card reconciliation (collect receipts and match statements)
Enter simple journal entries approved by Controller
Prepare documentation packages for month-end close
Reconcile AR-related accounts and tax liabilities
Assist Controller with ad hoc reporting and administrative tasks
Perform routine general ledger (GL) clean-up under supervision
Qualification
Required
Must have a minimum of a high school diploma
1 - 3+ years' experience as an Accounts Receivable Clerk, Accounting Clerk or Junior Bookkeeper
Must be proficient in math and enjoy working with numbers
Must be discrete and experienced in handling confidential information
Keen attention to detail
Strong organizational and problem-solving skills
Fluency in English, both written and verbal, displaying strong written and oral communications
Strong computer skills and working knowledge of MS Office; especially Excel
Preferred
Associate Degree in Accounting or greater preferred
QuickBooks Enterprise experience a plus
Benefits
PTO (Paid Time Off)
Medical, Dental and Vision benefits offered
401(k)
Employee Training
Company
Northern Architectural Systems
Northern Architectural Systems provides material like curtain wall, window wall, storefront, and architectural window and door products
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase