Lodi Unified School District · 2 weeks ago
Personnel Assistant at Personnel Department - (JAESC-District Office)
Lodi, CA
Full-time
Onsite
New Grad, Entry LevelLodi Unified School District is seeking a Personnel Assistant to support various functions within their personnel program. The role involves maintaining personnel records, providing information to employees and applicants, and performing clerical duties related to classified and certificated staff.
EducationHigher EducationTutoring
Responsibilities
Prepare and distribute job announcements and place newspaper advertisements to inform the public and employees of positions available; accept and review applications for certificated and classified positions; inform applicants of results; maintain related applicant records
Prepare and schedule, administer and score, proficiency tests; inform applicants and supervisors of results; sign-up and process new employees; assure payroll and other related documentation is signed; send employment verifications to appropriate agency; mail contract to employees and follow up as necessary
Perform office support and clerical duties as needed; screen visitors and phone calls; make appointments and arrange meetings; maintain files and records; assist employees in completing and submitting a variety of forms regarding employment, payroll and other matters
Provide information and assistance to employees, job applicants and the general public concerning personnel policies and procedures and the interpretation of collective bargaining contracts
Respond to questions from applicants and employees and the general public regarding District policies, contracts, procedures and regulations related to classified or certificated employees
Verify teachers and other certificated employees have proper credentials recorded with the County office; provide information on credential requirements to administrators, teachers, substitutes and applicants; notify certificated staff of credential expiration dates, renewals and maintain current information on credential requirements
Operate a computer terminal to input data and maintain records including placing employees for payroll, determining job codes, pay rates and work years, inputting status changes, resignations and retirements
Compute leaves based on time of service and contract regulations; prepare, post and maintain sick leave, absence, maternity, family care, unpaid leaves and related records; notify employees of sick leave and vacation allotments
Process and maintain employment forms and records; inform payroll of changes as appropriate; process personnel requisitions; prepare, type and distribute correspondence, records and other related personnel reports
Provide assistance at front desk; answer telephones and take messages; provide and process applications, credentials, certificates and other related information; respond to questions related to employment contracts, issues or concerns; open, stamp and distribute mail
Maintain systems for classified or certificated employees; prepare and maintain listings of employees and table of authorized positions
Type a variety of forms, reports, correspondence and other documents; compile and prepare a variety of reports and statistical data as needed to provide back-up data for projects
Process paperwork required for employment, retirement, termination, loan verifications, resignation, leave of absence, change of assignment and related information
Register Lodi Unified School District in teacher recruitment fairs as assigned; coordinate registration fees and transportation activities
Order and maintain supplies for personnel office
Perform related duties as assigned
Qualification
Required
High school diploma or equivalent
Increasingly responsible clerical experience
Knowledge of modern office practices, procedures and equipment
Knowledge of record-keeping techniques
Knowledge of correct English usage, grammar, spelling, punctuation and vocabulary
Knowledge of District organization, operations, policies and objectives
Knowledge of oral and written communication skills
Knowledge of interpersonal skills using tact, patience and courtesy
Knowledge of telephone techniques and etiquette
Ability to learn, interpret, explain and apply District policies and procedures and collective bargaining contracts regarding classified or certificated personnel
Ability to learn applicable sections of State Education Code and other applicable laws
Ability to perform a variety of duties concerning the credentials of certificated personnel
Ability to assist certificated staff in obtaining and renewing teaching credentials required by the position
Ability to make arithmetic calculations quickly and accurately
Ability to type at 45 words net per minute from clear copy
Ability to work independently with little direction
Ability to establish and maintain cooperative and effective working relationships with others
Ability to meet schedules and time lines
Ability to perform a variety of clerical duties related to classified and certificated personnel
Ability to plan and organize work
Ability to communicate effectively both orally and in writing
Ability to operate a variety of office machines including a computer terminal and software applications
Company
Lodi Unified School District
Lodi Unified School District is an educational organization comprising 50 schools in California.
Founded in 1967
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase