Porzio, Bromberg & Newman, P.C. · 5 months ago
Manager, Special Events
Morristown, NJ, US
Full-time
Onsite
Mid, Senior Level
$80K/yr - $95K/yr
5+ years expPorzio, Bromberg & Newman, P.C. is a highly-respected law firm looking for a dynamic and experienced individual to assume the role of Manager, Special Events. This position is responsible for planning and executing firmwide event planning and production, ensuring a commitment to providing exceptional service to attorneys, staff, and clients.
Legal
Responsibilities
Serve as project manager in the deployment of marketing and client-facing events hosted / sponsored by the Firm and ancillary business, such as teleconferences, webinars, seminars, and other events, including the development and production of marketing materials and on-site logistics
Manage and oversee a robust conference calendar to maximize benefits and practice area exposure
Serve as the liaison for hosted or third-party events, along with being the public face of the firm to external organization(s), securing all details, arranging for catering and audio-visual needs, and ensuring appropriate set-up and break-down
Lead client event execution, including the planning of event logistics, budgeting, on-site support, and materials management including the coordination of event deliverables such as email invitation campaign, PPT clean up, relevant printed / PDF handouts, web updates, social media, marketing, signage, continuing education forms and promotional items
Collaborate with internal support staff to ensure coordination of conference room scheduling and room setup services including audio-conferencing, and audio-visual equipment, drink and food setup
Conduct rehearsals as needed and event day production including monitoring and managing break out rooms and virtual waiting rooms, assist with features such as screen sharing, recording, Q&A, polling, muting, and technical troubleshooting
Host prep calls with the speakers to ensure their audio, video, background, Internet bandwidth, etc. meet specifications and advising them on how to optimize their presentation experience
Assess the results of events and provide recommendations for future modifications seeking to improve client experience and firm efficiency (labor, time, and costs)
Manage relationships with outside vendors and negotiate contracts with outside vendors and venues to ensure favorable terms for the firm
Monitor the standards of accreditation organizations (CLE, SHRM, HRCI, CPE, CFP, and CTFA, among others) to ensure that seminars and webinars are accredited accordingly, and information filed promptly; including any changes made to standards
Work with department and firm leadership to plan and execute annual Principal's offsite retreat including, contract negotiations, venue selection, programming, entertainment and related event management responsibilities
Actively facilitate and contribute to best practices sharing with colleagues around the firm
Assist with day-to-day written and visual communication for internal and external audiences
Assist with planning of creating and disseminating email and direct mail campaigns using targeted lists and adhering to best practices and legal requirements
Support internal marketing communication projects including the Intranet
Other duties as assigned
Qualification
Required
Bachelor's Degree, preferably in event management, communications, marketing or a similar field
Minimum five (5) years of event planning experience, preferably in a law firm or other professional services setting
Strong knowledge of and experience in integrated marketing plan development and execution
Solid project management skills
Excellent interpersonal and communication skills with a professional demeanor
Ability to lead initiatives and work with other staff members within the department and beyond as well as gain buy-in from attorneys
Ability to work under tight deadlines and manage multiple projects while prioritizing assignments and adapting quickly to change in a fast-paced, deadline-driven environment
Ability to handle and maintain confidential information
Ability to travel up to 25% of the year. This travel will include visits to our various offices as well as attending events and conferences as needed
Ability to work flexible hours, including after regular business hours and on weekends
Ability to work independently and under own direction and initiative
Proficient in the following systems/applications: Microsoft Office applications (Outlook, Word, Excel, PowerPoint, Teams); Event planning and attendance platforms; Web content management systems and social media platforms including, but not limited to, LinkedIn, Twitter and Facebook
Must be an excellent problem solver with strong attention to detail
Benefits
Medical, Dental, and Vision insurance
401(k) retirement plan with employer matching
Individual and Dependent Life Insurance
Short- and Long-Term Disability
Paid Time Off
Paid Holidays
Employee Assistance Programs
Company
Porzio, Bromberg & Newman, P.C.
At Porzio, Bromberg & Newman, P.C. we bring clarity to complex legal and business challenges.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Mark Allen
Chief Technology Officer
Maddalena Minardi
Chief Financial Officer
Recent News
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