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Maggie's Place · 6 days ago

Fund Development and Volunteer Manager

Phoenix, AZ

Full-time

Onsite

Mid Level

$50K/yr - $65K/yr

Maggie's Place is dedicated to supporting families in need, and they are seeking a Fund Development and Volunteer Manager to enhance their fundraising efforts. This role involves cultivating donor relationships, managing volunteer programs, and coordinating special events to support the organization's mission.

EducationHealth CareNon ProfitSocialWomen's

Responsibilities

Follow comprehensive fundraising, stewardship and cultivation plans for individual and organizational annual giving established by the VP of Philanthropy and CEO

Cultivate and steward relationships with individual donors and corporate partners in adherence to the organization's development plan

Participate in donor stewardship and cultivation activities to ensure timely acknowledgment and engagement

Assist with organization's donor database and serve as a backup for entering gifts, running reports and printing acknowledgement correspondence

Research and identify new funding opportunities and collaborate on compelling proposals

Attend and present information about community events around the valley

Identify and solicit in-kind contributions such as goods, services, and materials to support programs and social connection events

Build and maintain relationships with individuals and business and community partners for ongoing in-kind support

Track and acknowledge all in-kind donations in compliance with IRS and organizational guidelines

Collaborate with the program team to align in-kind donations with organizational needs

Recruit, train and retain volunteers to support organizational programs and events

Implement all volunteer policies, procedures and standards set forth by the organization

Assess all volunteer needs and develop a wide range of volunteer opportunities for the organization

Consult with staff to create appropriate volunteer job descriptions and assignments

Act as the main point of contact for communications related to volunteerism

Create and maintain a positive volunteer experience through clear communication and recognition programs

Follow volunteer program budgets, manage expenses and provide ongoing reports to senior management

Adhere to systems for tracking volunteer hours and impact

Build and maintain strong relationships with volunteers, ensuring they feel valued, engaged and motivated to contribute

Manage volunteer scheduling and ensure volunteers are appropriately matched to roles and events

Oversee volunteer recognition programs and provide feedback to enhance their experience

Administer all volunteer forms and records

Monitor volunteer performance and provide guidance and support as needed

Act as a liaison between volunteers and staff to ensure clear communication and successful collaboration

Research and attend volunteer recruitment events

Stay current on best practices, trends and technology in volunteer management and ensure that volunteers work in a safe, healthy and supportive environment in accordance with all appropriate legislation and regulations

Build and maintain partnerships with local organizations, businesses and community leaders to expand volunteer opportunities

Promote volunteerism to the broader community, encouraging participation and engagement

Work with VP of Philanthropy and CEO to plan, coordinate, and execute special events such as fundraisers, community outreach events, donor engagement and in-house meetings, i.e. Board of directors' meetings

Act as the lead for event components including logistics (venue selection, catering, AV, transportation and entertainment), vendor management, volunteers, guest lists and day-of coordination

Help cultivate relationships with potential sponsors, partners and donors to secure event revenue and in-kind donations

Oversee in-house events by coordinating with staff, volunteers and vendors

Set up and break down all in-house meetings and events

Recruit and manage volunteers for all events

Help negotiate contracts with vendors, venues and suppliers to achieve cost-effective solutions while maintaining quality standards

Recruit and manage community leaders to serve, plan and volunteer at events

Troubleshoot any issues that arise before or during events

Work closely with marketing and communications staff to promote events, maximize participation, and ensure brand consistency and targeted messaging

Develop promotional materials such as invitations, programs and event signage

Manage event registrations, including online systems and track RSVPs

Oversee insurance, permits and licenses needed for events

Ensure that all attendees, donors and sponsors are properly acknowledged, thanked and stewarded at following events

Conduct post-event debriefs to assess the success of the events and identify areas for improvement

Research and identify new event trends and innovative ideas to keep events fresh and engaging

Perform other duties as assigned, which may be updated as needed

Qualification

FundraisingVolunteer ManagementEvent CoordinationMicrosoft 365Raiser's Edge NXTCommunication SkillsOrganizational SkillsInterpersonal SkillsProblem-Solving SkillsTime Management

Required

Must be able to represent/reflect Maggie's Place in a positive and professional manner to all avenues of the community

Excellent verbal and written communications skills

Strong attention to detail and effective organizational, problem-solving, time-management and analytical skills

Demonstrate ability to work independently and to take initiative

Strong positive interpersonal and relationship-building skills with a friendly and professional demeanor

Solution driven and a strong work ethic

Must be comfortable in a highly collaborative team environment

Ability to work off-hours including evenings and weekends

Must possess or have regular access to a reliable vehicle on a regular basis

Must possess a valid Arizona driver license and active auto insurance

Must be able to comply and meet the national and state criminal background check, national sex offender registry, level one fingerprint clearance card, and a Motor Vehicle Records check as required by Maggie's Place

Ability to lift 30 lbs