Fairfax County Government ยท 2 weeks ago
Administrative Assistant IV
Fairfax, VA
Full-time
Onsite
Mid Level
$50K/yr - $83K/yr
3+ years expFairfax County Government is seeking an Administrative Assistant IV to oversee the printing of checks and manage administrative tasks within the Department of Finance. The role includes procurement duties, general administrative support, and coordination of department-wide activities, requiring strong organizational and communication skills.
GovernmentService Industry
Responsibilities
Reviews and approves disbursement forms
Recommends changes to agency/work unit administrative policies, procedures and methods
Uses existing spreadsheets and databases to interpret and organize resource information
Monitors external accounts and resolves discrepancies
Reviews and reconciles status reports
Resolves problems by performing qualitative review of individual cases
Enters data into corporate accounting systems and reconciles a wide variety of accounts receivable/payable
Researches and recommends equipment/vendors and prices
Authorizes requests for goods and services in corporate system
Monitors contract compliance (e.g., expirations, payment terms, costs)
Independently composes original correspondence (e.g., preparation of replies to non-technical requests) for the executive/work unit head's review and signature
Coordinates data collection and provides information to others including executive/work unit head
Explains policies of the functional area (e.g., purchasing, travel, and leave)
Performs/supervises several administrative functions (e.g., records management, reception)
Analyzes short-term administrative needs of the unit (e.g., status of supplies and equipment, determining if work order is needed)
Notifies relevant individuals of work progress and inquires as to its status
Develops filing systems (paper and/or electronic)
Develops internal mailing processes and procedures
Oversees or resolves non-routine/difficult situations based on knowledge and interpretation of established policies & procedures
Interprets county rules & regulations to employees, management, and the public using discretion as to proper application
Qualification
Required
Any combination of education, experience and training equivalent to high school graduation and three years of experience providing administrative support in the assigned functional area(s)
Criminal background check and credit check at time of initial hire
Credit checks every four years thereafter
Knowledge and understanding of the programs or activities of the unit served, as well as of the county and departmental administrative guides
Position may require knowledge of basic principles and methods of a technical or professional field
Intermediate skills in the use of applicable Microsoft Office Suite software
Ability to communicate well through written and oral means
Ability to gather, integrate, and analyze simple data
Ability to establish and maintain effective working relationships with both external and internal contacts
Ability to perform data entry into Purchasing/Logistics Enterprise Resource Planning systems and/or Financial Enterprise Resource Planning systems in at least five functions
Ability to maintain confidentiality and be sensitive to political issues
Preferred
Experience working in a team-based environment
Experience using spreadsheets and databases to interpret and organize information
Experience working with accounting financial systems such as the County's financial system (FOCUS)
Ability to maintain confidentiality and be sensitive to issues
Working knowledge of administrative functions in an office environment
Experience and proficiency with data entry and generating reports in accounting systems
Experience and proficiency with MS Office products (Word, Excel, Power Point, Outlook and Access)
Experience reconciling various financial accounts and transactions
Experience with prioritizing and managing several activities/tasks in progress at one time
Demonstrated experience taking responsibility and initiative to ensure accomplishment of the core missions
Must be detail-oriented and possess excellent verbal and written communication skills
Able to establish and maintain effective relationships with employees, public officials and the general public
Company
Fairfax County Government
Fairfax County Government is a government administrator organization.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Andrew Baptista
Assistant Chief Election Officer (Office of Elections)
Audra Michele Morris
Chief Election Officer
Recent News
2025-03-26
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