Allied Services · 3 months ago
Health Info Specialist I, JHI (FT Days)
Wilkes-Barre, PA
Full-time
Onsite
Entry Level
1+ years expAllied Services is seeking a Health Information Specialist I to manage day-to-day operations of the Health Information Department. The role involves preparing documents for scanning, ensuring the accuracy of patient records, and complying with HIPAA requirements.
Health CareHospital
Responsibilities
Prepares all documents by removing staples, paper clips, sticky notes and rubber bands
Groups all like documents together in chronological order by date
Checks each patient record for poor originals and stamps with 'poor original' stamp
Copies all damaged documents so that they can go through the scanning process without difficulty
Securely attaches all rhythm strips and other small documents to 8 1/2 X 11 paper for scanning; trims any jagged corners with scissors and tapes any obvious tears to prevent scanner from jamming
Prepares batch by placing a completed batch cover sheet on each batch and placing rubber band around batch
Retrieves loose reports from the loose reports inbox daily
Places all batches in appropriate area for scanning daily
Filing, assembly, and stamping of paper charts
Checks daily discharge log to ensure receipt of all records and follows up on records not received
Ensures that all patient records are received within two (2) days of discharge, reporting to Assistant Director when unable to obtain a patient record
Retrieves records from scanning/uploading shelf and performs scanning/uploading process according to procedure
Places the batch ID number on the batch cover sheet
Maintains appropriate set up for scanner to ensure optimal image results
Verifies that each batch has been prepped appropriately
Identifies pages that did not scan well and rescans those pages
Scans/uploads appropriate documents into appropriate EMR system
Reviews images scanned, identifies documents that are of poor quality, re-scans those of poor quality or places in loose bin to be re-scanned
Ensures that all scanned documents are positioned correctly, flow to correct FIN and document type
Indexes documents to correct account number and document type
Verifies that barcoded documents are correctly indexed
Identifies when it is appropriate to split and merge documents
Correctly inserts pages/documents
Correctly appends pages/documents
Places original inpatient medical records on a shelf by date scanned/uploaded, and outpatient rehab and loose medical records by date scanned in a box in the closed file room
Hospice medical records are returned to the Inpatient Hospice Unit
In the absence of the HIM Specialist II, runs report from HIM PhysDefiAnalysis Program of physician deficiencies/delinquencies
Mails delinquent/deficient letters
Places phone calls to physicians daily regarding verbal order signatures
Meets a quality standard of 95% with prepping, scanning and uploading
Performs clerical duties such as answering phones, photocopying, faxing, data entry and processing daily mail
Complies with HIPAA requirements regarding patient confidentiality
Performs special projects as needed per the Assistant Vice President Health Information and Assistant Director of Health Information
Participates in department meetings, in-services, continuing education seminars and lectures as requested
Other related duties as assigned
Qualification
Required
High school diploma or equivalent required
Minimum of one (1) year of experience in hospital health information department or similar medical office setting
Prepares all documents by removing staples, paper clips, sticky notes and rubber bands
Groups all like documents together in chronological order by date
Checks each patient record for poor originals and stamps with 'poor original' stamp
Copies all damaged documents so that they can go through the scanning process without difficulty
Securely attaches all rhythm strips and other small documents to 8 1/2 X 11 paper for scanning
Trims any jagged corners with scissors and tapes any obvious tears to prevent scanner from jamming
Prepares batch by placing a completed batch cover sheet on each batch and placing rubber band around batch
Retrieves loose reports from the loose reports inbox daily
Places all batches in appropriate area for scanning daily
Filing, assembly, and stamping of paper charts
Checks daily discharge log to ensure receipt of all records and follows up on records not received
Ensures that all patient records are received within two (2) days of discharge, reporting to Assistant Director when unable to obtain a patient record
Retrieves records from scanning/uploading shelf and performs scanning/uploading process according to procedure
Places the batch ID number on the batch cover sheet
Maintains appropriate set up for scanner to ensure optimal image results
Verifies that each batch has been prepped appropriately
Identifies pages that did not scan well and rescans those pages
Scans/uploads appropriate documents into appropriate EMR system
Reviews images scanned, identifies documents that are of poor quality, re-scans those of poor quality or places in loose bin to be re-scanned
Ensures that all scanned documents are positioned correctly, flow to correct FIN and document type
Indexes documents to correct account number and document type
Verifies that barcoded documents are correctly indexed
Identifies when it is appropriate to split and merge documents
Correctly inserts pages/documents
Correctly appends pages/documents
Places original inpatient medical records on a shelf by date scanned/uploaded, and outpatient rehab and loose medical records by date scanned in a box in the closed file room
Hospice medical records are returned to the Inpatient Hospice Unit
In the absence of the HIM Specialist II, runs report from HIM PhysDefiAnalysis Program of physician deficiencies/delinquencies
Mails delinquent/deficient letters
Places phone calls to physicians daily regarding verbal order signatures
Meets a quality standard of 95% with prepping, scanning and uploading
Performs clerical duties such as answering phones, photocopying, faxing, data entry and processing daily mail
Complies with HIPAA requirements regarding patient confidentiality
Performs special projects as needed per the Assistant Vice President Health Information and Assistant Director of Health Information
Participates in department meetings, in-services, continuing education seminars and lectures as requested
Other related duties as assigned
Preferred
Additional experience in quality analysis, scanning equipment or similar position preferred
Company
Allied Services
Allied Services Integrated Health System helps patients recover from debilitating and long-term illnesses and injuries.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Mike Dahl
Chief Operating Officer
Jim Brogna
Vice President, Strategic Partnership Development
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