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Laurens County · 1 week ago

Judicial Specialist

Laurens, SC

Full-time

Onsite

Entry Level

$17.01/hr - $17.01/hr

1+ years exp

Laurens County is seeking a Judicial Specialist to provide varied and complex assistance to the Probate Court. The role involves responding to public inquiries, processing legal documents, and maintaining department files while ensuring professional customer service.

Government Administration

Responsibilities

Answers telephone, prepared to maneuver urgent matters or to correlate between grieving families/attorneys and the Court

Greets and assists office visitors, providing information which requires the interpretation of court policies and procedures; handles pro se litigants and gives information and direction

Receives and processes various legal forms, such as applications, requests, records, judge’s orders and other documents

Types and/or prepares various legal documents, which may include in-depth correspondence, notices, invoices, receipts, court documents, forms and others; reviews documentation to ensure accuracy and completeness

Assists in maintaining department files; maintains various lists and logs pursuant to rules and regulations set forth by the Court Administration; ensures that all relevant materials are available for cases as required; reviews documents and verifies that proper signatures are obtained and assets have been distributed to the appropriate persons pursuant to South Carolina law

Explains departmental procedures and requirements to attorneys and their support staff

Perform bookkeeping duties as assigned, including but not limited to processing court fees, maintaining records and using current court system

Assists with special projects and performs specialized duties to ensure the operation of the Probate Court. These duties may include: Mental Health, Small Estates, Full Administrations, Ancillary Estates, Re-Opening Estates, Guardianships, Conservatorships, Marriage Licenses, accepting and admitting wills to Probate, and organizing and conducting Workshops

Maintains wills for safekeeping

Reviews files for pending dates for annual fiduciary filings and prepares notices to fiduciaries, including Information to Heirs and Devisees, Inventories and Closing Documents

Enters data into current case management information system; including scanning, entering deadlines/ due dates and bond information

Performs duties as required for formal litigation, such as filing Summons and Petitions, ensuring proper service pursuant to South Carolina Code, corresponding with attorneys and disgruntled interested parties and family members

Coordinates the schedule of the judge with that of attorneys, law enforcement and others participating in specific cases to schedule hearings/conferences

Coordinates interactive video technology hearings with residential psychiatric and treatment facilities/programs, alongside Mental Health, Department of Disabilities Special Needs “DDSN”, Solicitor’s Office and other entities

Receives and responds to inquiries, requests for assistance and/or complaints and processes daily mail and correspondence in areas of responsibilities, such as designated specialties and caseload

Compiles information for and prepares and /or processes various documents, which may include records, forms, reports, notices, memos and correspondence

Prepares post-hearing orders or documents and uploads digital recordings into current probate system

Refers to meeting minutes, directories, policy and procedure manuals, law/regulations, reference texts, etc

Operates a variety of office equipment, such as telephone system, computer, copier, printer, fax machine; uses a variety of office tools and materials and computer software from word and data processing

Interacts and communicates with various groups and individuals, including judges from other counties and courts, the Solicitor’s Office, Department of Disabilities Special Needs, Mental Health, Social Security Administration, Veteran’s Affairs, and other government agencies

Follows up on projects; transmits information to other departments or to organizations outside of the court; keeps informed of court activities so as to give out appropriate information

Prepares and coordinates protective orders to include verifying information, preparing orders and affidavits for the judge

Attends meetings, seminars, and/or workshops to enhance job knowledge and skills

Prepares and coordinates orders, including verifying information and preparing affidavits for the judge

Receives and processes fees and other monies, prepares receipts and balances for such monies

Contributes to the efficiency and effectiveness of the Probate Court and its service to its clients by offering suggestions and participating as an active member of a team

Represents Laurens County with dignity and a spirit of cooperation in all relationships with staff and the public

Qualification

Clerical experienceLegal document preparationCustomer service skillsAttention to detailVerbal communicationWritten communicationInterpersonal skills

Required

Requires a high school diploma or GED equivalent with one year of experience in clerical or secretarial work; or any equivalent combination of training and experience, which provides the required knowledge, skills, and abilities

Proper written and verbal communication skills

Meticulous attention to detail

A consistently high level of accuracy

Knowledge of and ability to apply policies and procedures to meet the needs of the Court and its clients

Highly effective interpersonal and customer service skills