Maven Recruiting Group · 2 weeks ago
Executive Assistant, Office of the CEO
California, United States
Full-time
Onsite
Mid Level
$120K/yr - $140K/yrMaven Recruiting Group is representing a major AI company seeking an exceptional Executive Assistant to join their Office of the CEO. This role involves managing executive support, facilitating communication across departments, and serving as a strategic partner to the CEO and leadership team in a hypergrowth environment.
Corporate TrainingHuman ResourcesManagement ConsultingRecruitingStaffing Agency
Responsibilities
Own complex, high-volume calendar management for the CEO, ensuring the executive is prioritized, protected, and always prepared
Orchestrate meeting logistics end-to-end: agendas, briefing materials, notes, follow-ups, and alignment across internal and external stakeholders
Support business operations by tracking key conversations, keeping a pulse on various department activities, and ensuring timely coordination with investors, partners, and leadership
Coordinate travel and scheduling across time zones with precision, anticipating needs and proactively solving issues before they arise
Act as a strategic extension of the CEO’s office—managing sensitive communications, staying ahead of priorities, and driving operational excellence across day-to-day business rhythms
Qualification
Required
Exceptional Executive Assistant experience
Ability to operate at the center of the business
Experience in managing core executive support
Ability to orchestrate communication through various departments
Experience tracking key stakeholders
Understanding of company dynamics and key players
Ability to serve as a strategic partner to the CEO and leadership team
Thrives in hypergrowth environments
Operates with a sense of urgency
Acts as a true extension of the executive
High EQ
Discreet
Hyper-organized
Business-minded
Complex, high-volume calendar management skills
Ability to orchestrate meeting logistics end-to-end
Support business operations by tracking key conversations
Coordinate travel and scheduling across time zones
Manage sensitive communications
Drive operational excellence across day-to-day business rhythms
Benefits
Equity
Incredible benefits
Company
Maven Recruiting Group
Maven Recruiting Group provides boutique recruiting and temporary hiring services to clients in the United States.
Founded in 2010
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Kevin Alex Baker
Vice President, People Operations
Jessica Vann
CEO & Founder / Podcast host of REACH - a podcast for Executive Assistants
Recent News
2024-11-23
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