MHiPros · 1 day ago
Administrative and Financial Assistant
Corona, CA
Full-time
Hybrid
Entry Level
$40K/yr - $55K/yr
1+ years expMHiPros is a nationwide services and project-based company seeking a highly organized Administrative & Financial Support Coordinator to assist with financial operations and internal administrative support. The role focuses on financial accuracy, project profitability tracking, and supporting company leadership and teams.
Automation Machinery Manufacturing
Responsibilities
Assist with QuickBooks management, including:
Customer invoicing and payment tracking (A/R)
Vendor bill processing and payment tracking (A/P)
Ensure transactions are properly recorded and allocated
Maintain organized financial records and documentation
Coordinate with external accountants and tax professionals
Track and assist with sales tax reporting across multiple states and counties
Maintain tax-exempt certificates
Monitor filing schedules (quarterly, semi-annual, etc.) to ensure compliance
Manage and product all tax transactions and reports
Track project-level costs, including:
Materials and supplier invoices
Receipts and job-related expenses
Labor hours (field and shop)
Ensure all costs are accurately assigned to the correct project
Assist in preparing project profitability reports
Log project duration and labor time for performance analysis
Track and allocate technician and shop labor hours by project
Assist management in monitoring field schedules and job assignments
Ensure labor time (field, shop, fabrication, prep) is properly recorded
Create and send purchase orders
Create, send and manage invoices
Track and pay vendor invoices
Support company leadership with administrative tasks and reporting
Assist sales and operations teams with documentation, tracking, and follow-ups
Communicate with suppliers regarding purchasing, documentation, and billing
Help improve internal processes, organization, and efficiency
Handle occasional ad-hoc administrative tasks as needed
Qualification
Required
1–3 years experience in administration, bookkeeping, or financial support
Experience with QuickBooks (required)
Strong attention to detail and organization
Comfortable working with spreadsheets, reports, and financial data
Ability to manage multiple priorities and deadlines
Strong communication skills (written and verbal)
Preferred
Experience in construction, manufacturing, or project-based environments is a plus (not required)
Benefits
Growth Opportunity: Clear advancement to Specialist role with increased compensation
Stable, company growing nationwide.
Direct exposure to leadership and business operations.
Opportunity to grow into a higher-level financial and operations role.
Collaborative, fast-paced environment.
Make a real impact on project profitability and company performance.
Company
MHiPros
Material Handling, Fall Protection & Access Solutions The MHi Pros management team has well over 20 years of professional experience in the industries of Material Handling, Fall Protection Solutions and Access Platforms We are Reliable, Responsive and Ready to Serve You and Your Team! Experience the difference by working with one of our experienced, well-trained team members to assist you with your next material handling, fall protection or access platform project.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase