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Aditi Consulting · 1 week ago

Executive Events Coordinator

Chicago, IL, United States

Full-time

Onsite

Mid Level

$28/hr - $32/hr

Aditi Consulting specializes in in-person experiences, and they are seeking an Executive Events Coordinator to ensure the operational excellence of meetings and events. This role involves collaborating with various teams to deliver successful events and managing logistics from planning to execution.

AppsConsultingInformation TechnologySoftware Engineering

Growth Opportunities

H1B Sponsor Likely

Responsibilities

The position is responsible for the operational excellence of our meetings/events through calendar management and event execution. Events will include: customer meetings, executive receptions, intimate dinners, town halls and employee events

Work with internal service partners Security, Space Planning, Facilities, Workplace, Culinary and Guest Services Teams to deliver successful events

Solid office management / workplace environment knowledge

Ticketing and planning on platform, and managing G-cal

Strong customer service and executive interaction experience

Understand brand and product positioning with the ability to ensure consistent, on-brand messaging for all events

Continuous development of team playbooks and standard operating procedures

Organize logistics, from beginning to end

Pre, onsite and post event logistical management

Key stakeholder for G-Cal calendar management for internal event space

Liaise and negotiate with vendors to achieve the most favorable terms for goods and services

Management of event statistics and ad hoc reporting

Manage various workplace projects as assigned

Multitask many events and projects at one time

Qualification

Event managementBudget managementMicrosoft OfficeCustomer serviceOrganizational skillsProblem-solvingCommunication skillsTeamworkFlexibility

Required

Experience will be evaluated based on alignment to the core competencies for the role

Highly personable and customer service focused with great attention to detail

Excellent written and verbal communication with ability to proactively address client's needs

Excellent organizational skills and able to manage a calendar with multiple concurrent events

Experience in managing budgets, financial planning and tracking

Excellent problem-solving skills with ability to creatively negotiate demands

Results-oriented, customer-driven, and organized

Knowledge of platform

Assess and prioritize workload in a strict deadline centric environment

Thrive on teamwork and overcoming obstacles

Ability to work a flexible schedule as needed

In-depth knowledge of Microsoft Office programs (Word, Excel, Outlook, and PowerPoint) is necessary

Benefits

Medical

Dental

Vision benefits

10 paid days off

401(k) plan participation

Commuter benefits

Life and disability insurance

Company

Aditi Consulting

Glassdoor4.2

Aditi Consulting is a firm that stays abreast of offering technological solutions, project management and digital transformation.

Founded in 1994

Bellevue, Washington, USA

1001-5000 employees

https://aditiconsulting.com

H1B Sponsorship

Aditi Consulting has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (55)

2024 (44)

2023 (25)

2022 (26)

2021 (24)

2020 (30)