Alexion Pharmaceuticals, Inc. · 1 day ago
Administrative Coordinator
Boston, MA
Full-time
Onsite
Mid, Senior Level
$64K/yr - $96K/yr
5+ years expAlexion Pharmaceuticals, Inc. is seeking an Administrative Coordinator to support Senior Leaders and functional areas. The role involves managing schedules, travel logistics, and confidential information while coordinating activities across departments and handling various administrative tasks.
BiotechnologyHealth CareMedicalTherapeutics
Responsibilities
Scheduling meetings, managing inbox and managing calendars using MS Outlook including the use of meeting technologies such as video conferencing and audio-conferencing tools such as Skype and Zoom. Handling day to day administrative responsibilities
Preparing complex, ever changing international and domestic travel arrangements; including booking flights, accommodation, car service, arranging meetings and preparation of itineraries
Managing files and team collaboration sites including managing access lists, directories and basic assistance with the usage of collaboration locations
Liaising with senior level executives and their staff to coordinate activities and meetings around the globe
Handling extremely confidential and proprietary information with utmost discretion
Acting as gatekeeper, screening phone calls, responding or delegating to insure timely response
Coordinating both small and large meetings, conference calls and global video conferences including advanced preparation of materials and audio/visual facilities
Processing invoices and expenses ensuring all are paid on time while adhering to strict compliance guidelines, play a key role in budget tracking
Willingness to learn and adapt to changing technology. Partnering with information technology on continuous improvement initiatives. Eager to lead the adoption of new technologies and help ensure their successful utilization. Open and manage Purchase Orders in SAP
Mailing, tracking and documenting confidential documents
Responsible for filing, copying, scanning and faxing
Other duties as assigned
Qualification
Required
Performs variety of administrative activities in support of Senior Leader(s) and functional areas
Maintains and modifies Senior Leaders schedule
Manages travel and meeting logistics
Gathers, collects, and track information within the functional area/team
May handle special projects and execute research and data analysis tasks
Coordinates activities between departments and outside parties
Contacts company employees at all organizational levels to gather information and prepare reports
Work is generally of a critical or confidential nature
Handles details of a highly confidential and critical nature
Scheduling meetings, managing inbox and managing calendars using MS Outlook including the use of meeting technologies such as video conferencing and audio-conferencing tools such as Skype and Zoom
Handling day to day administrative responsibilities
Preparing complex, ever changing international and domestic travel arrangements; including booking flights, accommodation, car service, arranging meetings and preparation of itineraries
Managing files and team collaboration sites including managing access lists, directories and basic assistance with the usage of collaboration locations
Liaising with senior level executives and their staff to coordinate activities and meetings around the globe
Handling extremely confidential and proprietary information with utmost discretion
Acting as gatekeeper, screening phone calls, responding or delegating to insure timely response
Coordinating both small and large meetings, conference calls and global video conferences including advanced preparation of materials and audio/visual facilities
Processing invoices and expenses ensuring all are paid on time while adhering to strict compliance guidelines, play a key role in budget tracking
Willingness to learn and adapt to changing technology
Partnering with information technology on continuous improvement initiatives
Eager to lead the adoption of new technologies and help ensure their successful utilization
Open and manage Purchase Orders in SAP
Mailing, tracking and documenting confidential documents
Responsible for filing, copying, scanning and faxing
Other duties as assigned
The ideal candidate will have a strong work ethic, be professional, organized and detail oriented
This is a team-oriented position that plays an integral role in facilitating processes and procedures and ability to remain confidential is critical
They will also demonstrate the ability to work independently with minimal direction
Candidate must possess excellent interpersonal, written and verbal communication skills with a minimum of 5 years of experience using MS Office Suite (MS Word, Excel, PowerPoint and Outlook)
High School education (required); Associate's Degree preferred
Technically proficient with common tools used in executing job functions
Ability to learn and adapt to evolving technologies allowing executives to be productive from any location
Highly proactive and willing to take initiative
Ability to maintain confidentiality
Strong relationship building skills - with peers and administrative teams
Mature and must remain composed while multi-tasking under pressure
Ability to prioritize, identify problems and seek solutions
The duties of this role are generally conducted in an office environment
Employees must be able, with or without an accommodation to: use a computer; engage in communications via phone, video, and electronic messaging; engage in problem solving and non-linear thought, analysis, and dialogue; collaborate with others; maintain general availability during standard business hours
Preferred
Associate's Degree preferred
Benefits
Qualified retirement programs
Paid time off (i.e., vacation, holiday, and leaves)
Health, dental, and vision coverage in accordance with the terms of the applicable plans
Short-term incentive bonuses
Equity-based awards for salaried roles
Commission payment eligibility (sales roles)
401(k) plan
Paid vacation and holidays
Paid leaves
Health benefits including medical, prescription drug, dental, and vision coverage in accordance with the terms and conditions of the applicable plans
Company
Alexion Pharmaceuticals, Inc.
Alexion, AstraZeneca Rare Disease is focused on pioneering new possibilities for the rare disease community.
1001-5000 employees
H1B Sponsorship
Alexion Pharmaceuticals, Inc. has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (49)
2024 (57)
2023 (51)
2022 (29)
2021 (27)
2020 (17)
Funding
Current Stage
Public CompanyTotal Funding
$5.8M2020-12-12Acquired
1999-02-12Post Ipo Equity· $5.8M
1996-02-29IPO
Leadership Team
Frederic Chereau
SVP, Strategy and Business Development
Imran Shakur
Director, IRT and Technology Lead
Recent News
bloomberglaw.com
2025-12-20
Company data provided by crunchbase