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City of New York · 1 day ago

OFFICE MANAGER

New York, NY

Full-time

Onsite

Mid Level

4+ years exp

City of New York is seeking an Office Manager for the DSS Accountability Office, which is responsible for ensuring compliance with social services programs. The Office Manager will perform various administrative tasks, manage case assignments, liaise with partners, and handle special projects as assigned by management.

GovernmentLegalPublic Relations

Responsibilities

Perform administrative tasks of varying levels of difficulty. This includes maintaining all logs and lists on behalf of the Office (i.e. telephone contact-trees, staff information, training logs, etc.). Compile attendance rosters, vacation calendars, and organizational charts

Assign cases in MAESTRO to Office of Liens and Trust (OLT) /Liens & Recovery (L&R) analysts and Office of Legal Affairs (OLA) attorneys

Liaise with OLT partners including General Support Services (GSS), Office of Technology Systems (ITS), Training and the Office of Accountability Executive Office

Maintain inventory records of materials and supplies. Track and log receipts for distribution and/or use. Order additional supplies as needed an/or requested

Troubleshoot issues for staff and redirect them for assistance (as needed)

Handle special projects as assigned by Management

Qualification

Administrative experienceSupervisory experienceClerical skillsOrganizational skillsCommunication skills

Required

A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty

An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in '1' above

A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in '1' above

Education and/or experience equivalent to '1', '2', or '3' above. However, all candidates must possess the one year of administrative or supervisory experience as described in '1' above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in '1' above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years