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Aston Carter · 1 day ago

Administrative Assistant

Carlsbad, CA

Contract

Onsite

Mid Level

$25/hr - $28/hr

4+ years exp

Aston Carter provides world-class corporate talent solutions and is seeking an Administrative Assistant / HR Coordinator to support day-to-day office operations and the Human Resources team. This role involves greeting visitors, managing office supplies, assisting with recruitment activities, and providing general administrative support to multiple departments.

ConsultingHuman ResourcesInformation Technology

Growth Opportunities

Responsibilities

Greet visitors and ensure they are connected with the appropriate employee

Serve as a general point of contact for internal and external inquiries

Sort incoming mail and coordinate outgoing mail

Manage office supply inventory and place orders as needed

Assist with filing, data entry, and general administrative tasks

Support site events, meetings, and employee activities, including catering and logistics

Assist with presentations, correspondence, reports, and other documents, ensuring accuracy and clarity

Provide administrative support to multiple departments and assist with special projects as needed

Prepare onboarding and offboarding materials

Support recruitment activities, including scheduling interviews, coordinating with candidates and hiring managers, and preparing interview materials

Assist with job posting administration and candidate communications as needed

Respond to routine employee questions and help coordinate HR communications

Partner with HR Operations on employee changes and updates

Update employee records and prepare standard HR reports

Provide general administrative support to the HR team

Assist with shipping and running purchase orders on occasion

Help with inventory management

Qualification

Microsoft OfficeOrganizational skillsCommunication skillsRecruiting experienceCustomer serviceFront desk dutiesTime managementConfidentialityInitiativeTeam collaboration