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Inside Higher Ed · 5 days ago

Executive Assistant to the University President’s Chief of Staff, Office of the President

Stanford, CA

Full-time

Onsite

Senior Level

$112K/yr - $142K/yr

7+ years exp

Inside Higher Ed is seeking an experienced Executive Assistant to support the university president’s Chief of Staff and Vice President for University Affairs. The role involves managing complex tasks, coordinating communication, and collaborating with senior leaders while ensuring discretion and professionalism in a dynamic environment.

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Responsibilities

Support and advance the priorities and operations of the university leadership team

Professionally interact and coordinate meetings and correspondence with individuals and entities internal and external to the university

Handle sensitive content with discretion, ensuring timely, accurate execution in line with university policies

Collaborate closely with senior leaders and cross-functional teams across the university, building strong relationships, aligning stakeholders, and being part of a culture of teamwork, openness, and optimism

Make decisions that influence relationships within the University and with external partners

Quickly learn and grasp priorities, and execute them with informed judgement

Embrace continuous learning, mastering systems, policies, and institutional practices, and applying insights to improve processes and outcomes

Plan several steps ahead, anticipating implications and logistics, and maintaining strong organizational skills to support multiple initiatives and competing deadlines

Qualification

High-level administrative experienceVerbalPlanningWritten communicationOrganizational skillsProfessionalismDiscretionMulti-taskingAdvanced computer skillsConfidentialityRelationship building

Required

Bachelor's degree and seven years of relevant experience or combination of education and relevant experience

Demonstrated extensive high-level administrative experience supporting executive level individuals

Excellent verbal and written communication skills, including editing and proofreading

Excellent planning and organizational skills

Demonstrated ability to handle sensitive issues and maintain confidentiality

Demonstrated ability to cultivate positive working relationships and gain the trust and respect of all levels of internal and external constituencies

Contextual understanding of senior leader's role within the university framework

Demonstrated ability to perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy and tact

Ability to multi-task, adapt to changing priorities and meet deadlines

Advanced computer skills and demonstrated experience with office software and email applications

Constantly perform desk-based computer tasks

Frequently sitting

Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a phone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds

Rarely twist/bend/stoop/squat, kneel/crawl

Work flexible work schedule including weekends

Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations

Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned

Subject to and expected to comply with all applicable University policies and procedures