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FirstService Residential · 22 hours ago

Administrative Assistant - Onsite

Las Vegas, NV

Full-time

Onsite

New Grad, Entry Level

$22/hr - $22/hr

FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada. This role involves providing a wide variety of administrative and staff support services related to HOA management and the general business operations of the association.

Property ManagementReal Estate

Responsibilities

Ensures that the telephone is answered properly, and messages are handled courteously, accurately, and in a timely manner

Initiates preparation of Management Reports, committee reports, and meeting notices as applicable and submits for the Manager-s review and approval

Maintains updates and coordinates resident information in the computer database at a minimum on a monthly basis. Generates and provides this information to the Community or General Manager, and Board of Directors

Maintains roster of mailroom boxes

Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners

Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures

Opens and distributes mail, prepares accounts payable invoices with work orders, and receives tickets. Stamps and code invoices

Prepares move-in packages for re-sale and leases. Creates files, compiles, and coordinates all necessary information and documentation for new owners/leases

Set up meetings for the Board Approval process

Keeps packages updated with new memos and policies as required

Prepares any resident information packages that require Board approval, (i.e., Architectural Modification)

Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons

Maintains the inventory of common area keys, transmitters, and key fobs for residents and re-order as needed following established procedures. Maintains a log for sales and cash purchases as needed

Follows safety procedures and maintains a safe work environment

All other duties as assigned

Qualification

Microsoft Office SuiteOrganizational skillsTime managementWritten communicationVerbal communicationPunctualityProfessionalismTyping speed 50 WPMProblem-solvingTeamwork