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United Way Miami · 1 day ago

Senior Coordinator, Marketing & Communications - Hybrid

Miami, FL

Full-time

Hybrid

Mid, Senior Level

$43K/yr - $50K/yr

3+ years exp

United Way Miami is dedicated to tackling complex issues and making a real difference in the community. They are seeking a Senior Coordinator for the Marketing & Communications department to provide essential administrative and operational support, ensuring smooth departmental processes and facilitating communication across teams.

Non-profit Organization Management

Responsibilities

Serve as the primary administrative and operational support for the Marketing & Communications department

Manage department calendars, meetings, presentation materials, and special project logistics

Act as a central point of contact for internal teams and external partners to ensure clear communication and workflow coordination

Prepare reports, correspondence, and departmental documentation, ensuring accuracy and consistency

Coordinate production timelines and logistics for marketing collateral, print and digital materials, event and building signage

Manage inventory of promotional materials, ensuring timely reorders and efficient use of storage and distribution

Support the execution of marketing campaigns, digital communications, and website updates in collaboration with internal teams and external agencies

Track project milestones and deliverables using Asana or other project management tools to ensure deadlines are met

Track, reconcile, and maintain departmental budgets, invoices, reimbursements, and purchase orders in accordance with financial policies

Research, solicit, and analyze vendor bids and proposals; prepare comparative evaluations and make recommendations for vendor selection

Manage vendor agreements and procurement documentation, ensuring compliance with contracts and organizational standards

Monitor and report on spending, sponsorship allocations, and in-kind contributions to support financial transparency

Coordinate production of and manage distribution of promotional assets to provide support materials for signature events, community engagement activities, and donor initiatives, as needed

Provide on-site support during events as needed, including occasional work during evenings or weekends

Prepare and maintain reports, dashboards, and post-event summaries for leadership and board presentations

Maintain organized records of contracts, vendor documentation, creative assets, and financial transactions

Assist in compiling data and analytics, performance reports, and departmental planning documents

Work closely with Development, Community Impact, and other departments to ensure alignment of marketing and communications efforts

Support M&C leadership in planning, tracking, and reporting departmental priorities to enhance collaboration and efficiency

Contribute to continuous process improvement, helping to streamline workflows and strengthen operational systems

Qualification

Project CoordinationBudget ManagementVendor ManagementMicrosoft Office SuiteAsanaInterpersonal SkillsOrganizational SkillsProfessionalismLeadership AbilitiesTime ManagementDecision-Making SkillsDetail-Oriented