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Irvine Company Chicago · 1 day ago

Senior Administrative Assistant ($34.52 - $42.60)

Irvine, CA

Full-time

Onsite

Mid, Senior Level

$34.52/hr - $42.60/hr

3+ years exp

Irvine Company Chicago is a leading provider of resort-style apartment communities in California. They are seeking a Senior Administrative Assistant to perform a broad range of duties for an executive team, including scheduling meetings, managing calendars, and preparing communications and reports.

Real Estate

Responsibilities

Provide administrative support and coordination on projects as assigned

Coordinate and schedule meetings, maintain calendars, and answer calls as assigned

Distribute and track documents, ensure proper routing/approvals, and deliver or file when finalized

Audit and prepare expense reports, check requests, and route for approval

Prepare presentations, meeting agendas, letters, and other written communications

Administer, organize, and maintain project files, hard copies, and electronic

Facilitate in setting up conference calls (e.g., video, telephone, or other electronic variations) and arranging all necessary meeting supplies (i.e. meeting agenda, exhibits, and lunch orders)

May book travel as needed

Attend project meetings and prepare meeting minutes as needed

Perform other related duties as assigned

Qualification

MS Office SuiteGoogle SuiteVerbal communicationWritten communicationInterpersonal skills

Required

Bachelor's degree preferred

3-5 years of experience in administrative support or relevant work experience

Must be organized and capable of managing tasks on multiple, concurrent projects

Must have excellent verbal and written communication skills

Must have well-developed interpersonal skills with the ability to establish highly functional relationships with diverse personalities both within and outside the company

Project a professional image and demeanor

Understand, apply, and comply with all company policies and procedures

Strong computer skills: MS Office Suite