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ACHIEVE · 1 day ago

Benefit and Leave Administrator

Vestal, NY

Full-time

Onsite

Mid Level

3+ years exp

ACHIEVE is a company focused on human resources-related matters, and they are seeking a Benefit and Leave Administrator. This role is responsible for administering employee benefit programs, managing inquiries, processing enrollments, and ensuring compliance with leave policies.

EducationEmploymentResidentialSocial

Responsibilities

Administer employee benefit programs such as group health insurance, dental, life, disability, FSAs, and HSAs

Manage employee benefit inquiries to ensure quick, equitable, and courteous resolution

Process employee benefit enrollment and change forms within required time limits to meet payroll deadlines

Conduct benefit orientation meetings and enrollment of new employees in benefit plans

Assist with coordination of annual open enrollment process, including preparing, distributing, and receiving materials and forms

Develop and process required letters, forms, and notices for new, existing, or terminating personnel for any changes that affect the employee, such as demographic information; benefits; wage; position; site and etcetera

Maintain confidential databases and other tracking mechanisms to support the work of the Human Resources Department

Meet with employees to inform, process and follow-up on employee benefit requests and changes

Process all Leaves of Absence, in coordination with third party vendor, to determine eligibility for various leave programs including Family and Medical Leave (FMLA) and temporary disability leave according to established guidelines and ensure that employees are provided with required timely notice

Accurately record and store information, forms, and documentation in required areas and in the personnel files/electronic records

Provide guidance and orient employees on human resources related matters and with understanding of agency policies

Understand and suggest procedures to effectively utilize the department’s various databases, systems, and workflow

Coordinate with vendors to have uninterrupted flow of information between the various HRIS systems

Conduct monthly billing audits and reconciliations to validate enrollment accuracy and prevent overcharges or missed enrollments

Coordinate and execute wellness related activities throughout the year and facilitate Wellness Committee meetings

Assist with duties of other department staff as needed

Act as role model to staff and individuals

Any additional duties as assigned

Encourage and maintain a positive working relationship with all employees and departments in the agency, parents, staff, individuals, and community

Communicate all health, safety, consumer and/or program concerns, sensitive situations, and incidents to supervisor

Attend and participate in all required and/or requested departmental or agency meetings

Complete required documentation in conformance with rules, regulations, policies, and procedures

Perform documentation reviews to ensure records are maintained in conformance with rules, regulations, policies, procedures, and billing practices

Identify and report any untoward incidents

Identify, report and/or correct all safety hazards including physical plant problems and/or problem work practices and assist with investigating all work-related accidents as requested

Participate in any investigations as required

Comply with all State and Federal regulations along with agency policies and practices

Keep abreast of changes in laws and regulations as it pertains to functions of human resources

Attend all required training, staff development programs and committees and/or meetings as required by the agency and/or State and Federal regulations

Attend at least eight (8) additional hours of agency approved training in a related topic that is above and beyond the required agency training

Qualification

Benefits administrationHuman resources knowledgeDatabase managementCompliance knowledgeReport generationSound judgmentInterpersonal skillsWritten communicationOral communicationTime managementOrganizational skills

Required

Associate's degree in a related field, plus a minimum of three years of benefits administration experience

High School Diploma plus five years of benefits administration experience

A combination of education and experience that, in the opinion of the reviewing agency, exceeds the above standards of the program

Possess good interpersonal, written, oral, and communication abilities, and effective time management/organizational skills

Able to work scheduled hours that may include overtime, weekend, and/or holiday timeframes and maintain an acceptable work attendance as defined in the agency's personnel policy manual and handbook

Be computer literate with knowledge in agency operating systems and applicable software required for department needs

Able to generate and present comprehensive written reports and respond to questions about the report

Demonstrate sound judgment in normal work and emergency situations

Must physically be able to perform job duties that include sitting; typing or using a computer for extend periods of time and be able to lift twenty-five (25) pounds

Possess a valid driver's license acceptable to the agency's insurance carrier