Baylor Scott & White Health ยท 1 day ago
Administrative Assistant - Prior Authorization
Dallas, TX
Full-time
Onsite
Entry Level
2+ years expBaylor Scott & White Health is seeking an Administrative Assistant to support individuals, large teams, or department directors. The role involves managing prior authorizations, preparing communications and reports, coordinating meetings and events, and providing excellent customer service.
FitnessHealth CareMedicalSports
Responsibilities
Completing prior authorizations
Accurately and rapidly prepares a variety of routine communications, reports, forms and correspondence
Coordinates production (formatting, copying, etc.) and dissemination of materials, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays
Manages vendor invoices to ensure that the client and vendor billing is accurate and handled in a timely manner
Schedules, organizes, and operates conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors
Takes meeting minutes and disseminates to appropriate parties
Answers and screens phone calls for the office or department; routes calls as appropriate within established customer service guidelines; accurately records messages and delivers to the appropriate party in a timely manner
Determines and takes appropriate action as required
Greets visitors, guests and/or employees promptly and courteously; ascertains their needs and provides assistance in accordance with established policies and procedures or, if unable or unqualified to assist, promptly refers to the appropriate party or department
Plans and schedules calendar(s) based on consultation, resolve calendaring conflicts, and arranges travel in compliance with Organization policies
Monitors supply levels and orders accordingly; receives, stores and distributes supplies
Performs service and maintenance activities related to minor equipment (i.e., changing ribbons, toners, calling repairmen, etc.)
Creates and diligently maintains a variety of confidential files in accordance with established policies and procedures
Qualification
Required
H.S. Diploma/GED Equivalent
2 Years of Experience
Knowledge of office procedures
Able to provide consistently excellent customer service with empathy, patience and confidence
Able to maintain the confidentiality of sensitive and confidential information obtained through the course of completing assignments
Interpersonal skills to interact with a wide-range of constituencies
Skilled in document management, including sorting and filing techniques, and records retention to maintain accurate records
Able to communicate thoughts clearly; both verbally and in writing
Must be able to read, write and follow instructions and flow chart protocols
Able to maintain a calm and helpful attitude, even under times of stress, and take appropriate and reasonable steps to resolve issues
Able to work carefully, with a high attention to detail
Advanced computer skills, including but not limited to: typing, information security, electronic medical documentation, hand held scanning and email
Proficient with MS Office suite including Word, Excel, PowerPoint
Benefits
Immediate eligibility for health and welfare benefits
401(k) savings plan with dollar-for-dollar match up to 5%
Tuition Reimbursement
PTO accrual beginning Day 1
Company
Baylor Scott & White Health
Baylor Scott & White Health is a non-profit health care system that research about the outpatient, and emergency treatment services.
10001+ employees
H1B Sponsorship
Baylor Scott & White Health has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (17)
2024 (9)
2023 (6)
2022 (5)
2021 (4)
2020 (6)
Funding
Current Stage
Late StageLeadership Team
J
Jennifer Mitzner
Executive Vice President & CFO
Recent News
2025-12-09
Company data provided by crunchbase