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Suite Pieces · 1 day ago

Project Coordinator

Huntington Station, NY

Full-time

Onsite

Entry, Mid Level

2+ years exp

Suite Pieces is a luxury design destination specializing in transformative design experiences and custom upholstery. They are seeking a proactive, detail-oriented Project Coordinator to manage purchasing, scheduling, and coordination of custom goods to ensure timely delivery and execution of design projects.

Retail

Responsibilities

Place and track all orders for furniture, fabrics, wallpaper, trim, upholstery, and accessories

Manage purchase orders, vendor confirmations, and internal documentation

Follow up with vendors to confirm ship dates, resolve issues, and expedite timelines as needed

Log and track all goods by project/client in an organized system

Liaise with upholstery shops, drapery workrooms, refinishing vendors, and installers

Schedule fabrication, pickup, and installation windows

Ensure vendors receive accurate specs, materials, and payment

Resolve vendor delays, damages, or miscommunications quickly and professionally

Build internal timelines from order to delivery to install

Coordinate install schedules with clients, installers, and the design team

Communicate status updates clearly to the internal team (and clients, if needed)

Ensure all parts and materials are ready before install days — no missing pieces

Ensure vendor payments are submitted on time

Work with bookkeeping team to reconcile invoices

Flag margin issues or overages before they become problems

Help refine SOPs as you go — documenting better ways to do things

Qualification

Project CoordinationPurchasing ManagementVendor CoordinationDesign Industry FamiliaritySpreadsheet ProficiencyCommunicationProblem-SolvingAttention to Detail