ApTask · 5 months ago
Records Specialist
Boston, MA
Full-time
Onsite
Entry Level
$20/hr - $21/hr
2+ years expApTask is a leading global provider of workforce solutions and talent acquisition services. They are seeking a Records Specialist to manage the day-to-day operations of the Records Room, oversee records management systems, and ensure compliance with business protocols and best practices.
Human ResourcesInformation TechnologySmall and Medium BusinessesStaffing Agency
Responsibilities
Responsible for the day-to-day operations of the Records Room
Participate with other records and information staff in overseeing effective maintenance of records management systems including Interwoven File Creation, RFID File Tagging and Programming, File Retrieval, and Re-Shelving
Database Management and Maintenance to ensure records are accurately documented and stored
Troubleshooting to identify potential problems or to recommend better processes or methods to accomplish work in the specified timelines provided by the client
Assure adherence to corporate policies and strategies using the current records management systems
Ensures compliance with business protocol, regulatory and best records management practices requirements
Maintain ongoing communications with all departments regarding maintenance, creation, revising, reviewing, and retrieval and archiving of records
Generate record management reports
Assist with orientating and training others on the appropriate records management processes and procedures as required by the client
Perform photocopying, faxing, scanning, and other duties as assigned
Qualification
Required
Be personable, articulate, knowledgeable and professional in presenting oneself in a professional setting
Attention to detail
Ability to function with a high level of patience, tact and diplomacy in handling any 'complaint situations'
Excellent communication (verbal and written) and organizational skills
Detail oriented and exceptionally attentive to accuracy
Ability to learn skills quickly
Ability to manage multiple tasks
Customer service and enthusiasm
Ability to lift up to 40 lbs on a consistent basis
Ability to routinely stand, bend and stretch
High School Diploma or equivalent (4 years of college preferred)
Possess a minimum of 2 years' experience in a professional office environment working in a file or records clerk capacity
Reading, writing, and arithmetic skills required
Willingness and ability to learn new skills
Law Firm Records experience (medical records exp is different skill and not necessarily applicable)
Professional Office Experience
Adept at Learning Technology and comfortable with Excel Teams, document management systems
Preferred
Previous experience in a client service-oriented field preferred
Benefits
ApTask offers subsidized insurance coverage to our employees.
Non-benefitted (other than those mandated under state or federal law). Please note that this position does not include paid time off benefits.
Company
ApTask
ApTask is a staffing and recruiting company offering staffing, project, and workforce solutions.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Taj Haslani
Founder
Recent News
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