Energy Job Search ยท 23 hours ago
Senior Executive Administrative Assistant
Houston, TX
Full-time
Onsite
Mid, Senior Level
$88K/yr - $108K/yr
5+ years expPhillips 66 is a company committed to fueling the future and providing energy solutions. The Senior Executive Administrative Assistant will support senior leadership by managing administrative tasks, organizing meetings, and ensuring a productive work environment.
Staffing & Recruiting
No H1B
U.S. Citizen Only
Responsibilities
Provide comprehensive administrative support to an executive and their team, ensuring effective management of time, priorities, and sensitive matters
Coordinate office and administrative duties, including answering calls, managing correspondence, preparing documents, and handling expense reports and records
Organize meetings, appointments, and both domestic and international travel, ensuring all arrangements align with the executive's schedule and preferences
Act as a first point of contact by screening visitors, responding to inquiries, and maintaining confidentiality and professionalism in all interactions
Proactively anticipate the executive's needs, prepare materials for meetings, and support the leadership team with calendar management, travel, and expense coordination
Organize special events, maintain distribution lists, and ensure compliance with company policies and procedures
Leverage technical skills in office software and systems to produce reports, manage documents, and support procurement tasks
Build trusting relationships, demonstrate sound judgment, and maintain a productive and positive environment for the executive and their team
Qualification
Required
Legally authorized to work in the job posting country
High School Diploma or GED equivalent
5 + years of experience with office or operational systems
Intermediate skills in Microsoft Office Suite, calendar and scheduling tools, and standard office equipment
Preferred
Experience supporting senior executives or leadership teams in a corporate environment
9 + years of experience with office or operational systems
Proficiency with SAP, SharePoint, or other collaborative and enterprise systems
Advanced skills in document management, reporting, and event coordination
Demonstrated ability to build trusting relationships and work effectively under pressure
Strong process orientation and a proactive approach to anticipating needs and solving problems
Experience with digital tools such as ChatGPT, Microsoft Copilot, or similar AI-powered platforms
Strong verbal and written communication skills, with the ability to interact professionally with a variety of stakeholders
Attention to detail, organizational skills, and the ability to manage multiple priorities
Ability to handle confidential information with discretion and sound judgment
Benefits
Annual Variable Cash Incentive Program (VCIP) bonus
8% 401k company match
Cash Balance Account pension
Medical, Dental, and Vision benefits with an annual company contribution to a Health Savings Account for employees on HDHP
Total well-being programs and incentives, including Employee Assistance Plan, well-being reimbursement, and backup family care services
Company
Energy Job Search
Join 3,000,000+ energy professionals who trust us to power their careers.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase