Thomas Global Systems · 21 hours ago
Administrative Assistant
Irvine, CA
Full-time
Onsite
New Grad, Entry Level
$57K/yr - $62K/yrThomas Global Systems is a leader in the design, manufacture and support of high-integrity aviation and defense electronics. They are seeking an exceptional Administrative Assistant to support day-to-day office operations, focusing on efficiency and organization, while providing comprehensive administrative support across various functions.
Information TechnologyManufacturing
Hiring Manager
Dzina Milovanovic, MSHR
Responsibilities
Provide comprehensive administrative and office support, including scheduling meetings, managing calendars, and coordinating meeting rooms
Act as the central point of contact for day-to-day office operations, including office setup, facilities, maintenance, equipment, and general administration
Coordinate and book travel and accommodation arrangements, subject to CEO approval
Manage office supplies and stationery orders within budget, responding to team requests as needed including placing equipment orders and coordinating vendor setup
Collect and distribute mail, coordinate shipping and receiving activities, including courier services, deliveries, and basic logistics support
Assist with administrative aspects of order placements, documentation, and internal coordination
Provide front-of-house and customer service support, including handling enquiries and welcoming visitors
Coordinate catering for meetings and office events, and support internal events and team activities in collaboration with HR
Process expense reports, manage accounts including performing basic bookkeeping, data entry and analysis
Maintain accurate filing systems and ensure the security, integrity, and confidentiality of data and information
Handle confidential information with discretion and maintain a safe, secure, and professional work environment
Provide general administrative support across teams as required and assist with other duties
Qualification
Required
Proven office management, administrative or assistant experience
Excellent communication skills, both written and verbal
Strong organizational skills and the ability to prioritize tasks
Ability to work independently and take initiative
Strong attention to detail and accuracy
Proficiency in Microsoft Office suite and other relevant software
Ability to maintain confidentiality and handle sensitive information
Knowledge of office equipment, supplies, and procedures
Preferred
Bachelor's degree preferred
Benefits
Comprehensive benefits package
Company
Thomas Global Systems
TGS is a leader in the design, manufacture and support of innovative electronic systems solutions for aerospace and defence applications.
Founded in 1956
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Nelson Mino
Advanced Programs and CTO
Recent News
Thomas Global Systems
2025-09-12
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