Durango School District 9-R ยท 19 hours ago
Administrative Assistant to Principal
Durango, CO
Full-time
Onsite
New Grad, Entry LevelDurango School District 9-R is accepting applications for the Administrative Assistant to the Principal at Durango Big Picture High School. The role involves providing clerical and administrative support to the Principal, including managing student records, assisting with enrollment processes, and coordinating various school events.
Education Management
Responsibilities
Maintain, monitor and manage an accurate student database according to federal and state laws and district policies and procedures
Add new students, withdraw students, change schedules and update personal information (parent/guardian, address, phone numbers, emergency contacts, etc.)
Maintain accurate class lists
Retrieve, compile, download and provide data for reports that the principal needs, both internal and external, such as, but not limited to, course distribution, GP awards, enrollment projections, student funding, transportation needs, enrollment counts, testing, October Count, CDE reports, etc
Responsible for grade and progress reporting by ensuring teachers have properly entered all grades for their students
Oversee the distribution and processing of grade reporting cycles
Ensure report cards and progress cards are printed and mailed at appropriate times
Coordinate the student enrollment process by obtaining required paperwork, such as out of district records, birth certificates, etc., explaining school/district policies and procedures, establishing an appropriate schedule for the student and arranging for registration informational meetings if necessary
Mails student records and requested, purges files and/or arranges for necessary archiving
Assist the Principal in building the master schedule by inputting student course and schedule requests into the system, analyzing conflicts, performing schedule runs and using tools within student database software to develop a desired schedule
Ensure that each student has a complete and accurate schedule for the new year
Make student schedule corrections and changes as appropriate
Coordinate and oversee the course registration/pre-intent process by compiling, typing, verifying data and arranging for the printing of all registration materials; organizing conferences if needed; preparing and distributing all registration materials; and collecting schedule choices from students
Collaborate and establish timelines, both internal and external, for transitioning middle school students
Assists the Principal in coordinating student registration/progress events such as back to school nights, open houses, arena registration, parent/teacher conferences, orientations, college nights, registrations conferences, etc
Duties may include preparing materials, handouts, agendas, newsletters and the program planning book; arranging for staff coverage; creating signs/posters; making room arrangements; and publicizing the event
Support teachers with the use of the student information system as it pertains to gradebook and attendance systems
Assist with the transfer of transcript information to post-secondary institutions
Assist with the food service program at Big Picture High School; ensure that lunches and breakfasts are ordered, accounted for, reported, and served
Engage in ongoing professional development
Perform other duties as assigned, including providing back-up coverage to other positions, registering new students, assisting students in the health clinic and contacting parents/guardians as necessary
Clinic duties may include assisting students with minor injuries and illnesses, dispensing authorized medication, contact parents or emergency medical personnel if needing and keeping accurate records of care given
Qualification
Required
High school diploma or equivalent
Criminal background check required for hire
CPR and First Aid training preferred at hire; required one month after hire
Meds administration required one month after hire
Oral and written communication skills
English language skills; multilingual skills preferred
Interpersonal relations skills
Personal computer and keyboarding skills
Customer service and public relations skills
Critical thinking and problem solving skills
Ability to maintain confidentiality in all aspects of the job
Ability to manage multiple tasks/priorities with frequent interruptions
Ability to promote and follow Board of Education policies, Superintendent policies and building/department procedures
Ability to communicate, interact and work effectively and cooperatively in a team setting
Ability to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate safety equipment and report unsafe conditions to the appropriate administrator
Operating knowledge of and experience with personal computers and peripherals
Operating knowledge of and experience with Microsoft Office, email/calendar systems, financial software, publishing software
Operating knowledge of and experience with typical office equipment, such as telephones, copier, fax machine, Email, etc
Preferred
Experience is preferred but may not be necessary for hiring
Benefits
Includes benefits
Company
Durango School District 9-R
The mission of Durango School District (DSD, formerly known as 9-R), an innovative educational system committed to excellence, is to ensure each student develops the skills and attributes for lifelong learning and has the ability to compete and contribute in the global community, by guaranteeing equitable educational opportunities in a safe and healthy environment.
Founded in 1916
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Christopher Coleman
Chief Operations Officer at Durango School District 9-R
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