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City of Savannah · 1 day ago

Administrative Assistant - Fire Prevention Office

Savannah, GA

Full-time

Onsite

Entry Level

$42K/yr - $42K/yr

1+ years exp

City of Savannah is seeking an Administrative Assistant for their Fire Prevention Office. This role involves performing a variety of administrative and clerical functions to support the department, including maintaining records, processing invoices, and assisting with budget preparation.

Business DevelopmentCommunitiesGovernmentPublic Safety

Responsibilities

Performs word processing duties for the preparation of memoranda, letters, departmental procedures, agendas, resolutions, ordinances, and other documents

Processes invoices for payment and is responsible for departmental purchasing records and related documents

Prepares and gathers budget information for data entry and reports

Maintains records of expenditures and reconciles accounts

Performs research on policy, rules, regulations, and historical data

Maintains the departmental calendars

Maintains comprehensive confidential, sensitive personnel records; assists in preparing Personnel Action forms for discipline, including demotion, termination of employees working with HR Analyst

Prepares and coordinates travel arrangements for conferences and training sessions in accordance with established policies and procedures

Responds to inquiries from the public in person and by telephone using Just FOIA

Answers telephones; provides information and assistance, takes messages or forwards to appropriate personnel; greets and assists visitors

Receives, counts, verifies, transports, and deposits funds collected

Inventories and orders supplies as necessary

Performs other related duties as assigned

Qualification

Governmental accountingMunicipal auditingBudgeting policiesOffice equipment useInterpersonal relationsPlanning skillsOral communicationWritten communicationOrganizational skills

Required

Requires an Associate or Technical Degree in Business or Public Administration or related field supplemented by one to three years of administrative, clerical, or customer service experience; or an equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities

Must possess and maintain a valid state driver's license with an acceptable driving history

Knowledge of the principles and practices of governmental accounting

Knowledge of municipal auditing principles and practices

Knowledge of city budgetary and purchasing policies

Knowledge of relevant local, state, and federal regulations

Knowledge of office equipment

Skill in developing short- and long-range plans

Skill in establishing priorities and organizing work

Skill in public and interpersonal relations

Skill in the use of office equipment and in the training of others in its use

Skill in oral and written communication