xo, Fetti · 5 days ago
Executive Personal Assistant
Philadelphia, PA
Full-time
Hybrid
Entry, Mid Level
$80K/yr - $90K/yr
2+ years expxo, Fetti is a party supply company dedicated to providing well-designed, quality products. They are seeking a highly capable Personal Assistant to support the Founder with both work priorities and personal coordination, ensuring smooth operations and effective communication.
ConsumerConsumer GoodsCraft BeerE-CommerceEvent ManagementGiftHome DecorOnline PortalsRetailShopping
Responsibilities
Coordinate meetings across internal team members and external partners, ensuring clear confirmations and logistics
Prepare agendas, reminders, and action item recaps so meetings start with clarity and end with decisions
Coordinate time-sensitive personal priorities with discretion and professionalism
Manage scheduling, communications, and logistics for a variety of requests, keeping everything on track
Handle tasks that require strong judgment, responsiveness, and a high level of confidentiality
Maintain a clear, centralized task list across workflows, with daily prioritization and follow-up
Build and run a weekly cadence that tracks deadlines, dependencies, and outstanding decisions
Anticipate bottlenecks, flag risks early, and keep execution moving without needing reminders
Use AI tools to streamline workflows, summarize information, draft communications, and reduce repetitive work
Build simple automations and systems that improve organization, handoffs, and task visibility
Identify opportunities to replace manual processes with lightweight AI-supported solutions
Own ad hoc projects end-to-end, from research to execution, with clear updates and outcomes
Support business needs like vendor coordination, document organization, and internal follow-ups to keep work moving
Assist with light reporting, reconciliation, and file management across tools and platforms as needed
Qualification
Required
2+ years of experience supporting an executive, founder, or high-performing leader, as an EA or Personal Assistant
Extremely organized with strong attention to detail, timelines, and follow-through
High discretion and sound judgment when handling sensitive information
Proactive communication style. You flag issues early and propose solutions, not just problems
Comfortable with ambiguity and fast pivots. You stay calm and effective under pressure
Comfortable leveraging AI tools to build workflows, manage tasks, summarize information, and draft communication
Strong writing skills and ability to communicate clearly with internal teams and external partners
Preferred
experience supporting a founder in ecommerce, consumer products, or a fast-paced small business
Benefits
Health/dental
Disability insurance
20 PTO days
401k
Company
xo, Fetti
Bachelorette party supplies + other cute stuff ✨
2-10 employees
Funding
Current Stage
Early StageLeadership Team
Kait Smith
Founder
Company data provided by crunchbase